What are the responsibilities and job description for the Coordinator of Recruiting, Personnel and Governance position at The University of Tulsa?
Posting Details
Position Information
Position Title
Coordinator of Recruiting, Personnel and Governance
Job Description
Job Summary:
The Coordinator of Recruiting, Personnel and Governance supports the day-to-day operations of the NCAA Division I compliance program at The University of Tulsa. This position plays a vital role in monitoring and educating internal and external constituents on NCAA, conference, and institutional rules and policies. The position is focused on key areas of recruiting, eligibility, amateurism, time management, and monitoring of athletic activities, while promoting a culture of compliance across all athletic programs.
Essential Functions (Responsibilities):
- Monitor and evaluate recruiting activities including campus visits, off-campus contacts, evaluations, and recruiting communications.
- Maintain accurate documentation and ensure compliance with NCAA Bylaws 13 and 11 as they relate to permissible recruiting personnel and activities.
- Assist with the review and certification of initial eligibility, including academic records and amateurism status in collaboration with the NCAA Eligibility Center.
- Communicate regularly with admissions, the registrar, and academic support staff to ensure timely certification of incoming student-athletes.
- Coordinate annual development and submission of sport-specific Time Management Plans.
- Confirm declared playing and practice seasons for each sport in accordance with NCAA Bylaw 17.
- Monitor daily and weekly activities to ensure compliance with start dates, competition limits, and permissible activity periods.
- Review and reconcile Countable Athletically Related Activities (CARA) and Required Athletically Related Activities (RARA) logs.
- Educate coaches, student-athletes, and staff on NCAA expectations around athletically-related and required time commitments.
- Review and approve all institutional and non-institutional camp/clinic requests.
- Assist with other duties including rules education programming, research, rules interpretations, internal audits and other functions as assigned.
Special Job Dimensions:
Work requires working with highly sensitive or confidential information and occasional overnight travel may occur.
Note: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.
Required Qualifications
Required Qualifications:
Knowledge/Skill/Ability
- Excellent written and oral communication and organizational skills
- Willingness to adapt to constant rules changes
- Base knowledge of NCAA rules and regulations
- Ability to work closely with a diverse group of people
Equivalent Education/Experience
- Bachelor’s degree and 0-3 years of experience working in collegiate athletics
- Experience with NCAA technology tools (LSDBi, RSRO) and compliance software (Teamworks Compliance Recruiting, JumpForward, etc.)
Preferred Qualifications
Physical Demands
- Mobility: Ability to stand, sit, and walk for extended periods.
- Manual Dexterity: Use of hands and fingers for tasks like typing, writing, and handling materials.
- Postural Movements: May need to reach, stoop, bend, push, pull, kneel, or climb occasionally.
- Communication: Must be able to talk and hear clearly for meetings, presentations, and phone conversations.
- Lifting: Occasionally required to lift or carry light items (typically up to 10–25 pounds), such as recruitment materials or event supplies
- Vision: Requires close visual acuity for reading, computer work, and reviewing documents
Posting Detail Information
Posting Number
S1137P
Open Date
09/16/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Advertising Summary
EEO Statement
EEO Statement
Eeo Statement Summary
The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.
