Assistant Managing Clerk

Key Responsibilities

• Maintain the firm’s master litigation calendar, including establishing notification systems and managing individual attorney calendars.
• Calculate and track litigation deadlines in accordance with applicable court rules, statutes, and procedural requirements.
• Prepare customized calendar and docket reports as requested.
• Monitor active cases, conduct research on litigants, and coordinate with external vendors to obtain publicly filed court documents.
• File and serve court documents electronically and manually in both state and federal courts.
• Collaborate with members of the Managing Clerk’s Office to maintain accurate and up-to-date litigation dockets and calendaring systems.
• Respond to case teams regarding deadline-related inquiries, including interpreting and analyzing applicable court rules.
• Prepare tailored docket and case status reports as needed.
• Coordinate and, when necessary, perform court services functions, including retrieving court documents, filing, reviewing submissions, and managing process servers.
• Monitor case activity across assigned courts, obtain decisions and orders, track docket updates, and communicate status changes to responsible attorneys.
• Coordinate cross-functional projects within the Managing Clerk’s Office, including docket audits, motion tracking, appeals tracking, and business development reporting.
• Provide general administrative and office support as needed.
• Maintain accurate time entries in iTimeKeep.
• Perform additional duties as assigned.

Qualifications

• Bachelor’s degree preferred but not required.
• 4–6 years of relevant experience preferred.
• Proficiency with legal calendaring systems such as CourtAlert and CompuLaw.
• Familiarity with electronic and manual filing systems in state and federal courts (e.g., PACER, NYSCEF).
• Experience using online legal research and court databases such as Bloomberg Law and CourtLink.
• Strong understanding of federal and state court rules and procedures, including CPLR and FRCP.
• High level of accuracy with exceptional attention to detail.
• Strong organizational, analytical, critical thinking, and communication skills.
• Demonstrated customer service orientation in a professional services environment.
• Knowledge of docketing, calendaring, and recordkeeping best practices in a law firm setting, particularly as they relate to risk management and loss prevention.
• Professional demeanor with strong interpersonal skills and the ability to collaborate effectively across all levels of the firm.
• Willingness and ability to work overtime as needed.
• Prior experience handling calendaring responsibilities in a legal environment.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.