Intake and Records Specialist

Intake & Records Specialist

Full-Time | Direct Hire | Onsite M-F

Pay: $25-35 /HR Depending on Experience

Our client, a well-respected and growing law firm in Central Massachusetts, is seeking an organized and detail-oriented Intake & Records Specialist to support client intake, conflicts management, and records administration. This is an excellent opportunity for someone who enjoys research, data management, and maintaining accurate records while playing a key role in the firm's risk management and information governance processes!

Key Responsibilities

• Conduct conflict checks for new clients, matters, and lateral hires.
• Maintain accurate client and matter information within firm systems.
• Research corporate relationships and affiliations to assist with conflict analysis.
• Coordinate with attorneys and staff to gather information and resolve conflicts.
• Manage file retrieval, archiving, retention, and records disposition processes.
• Maintain electronic and physical records in accordance with firm policies.
• Assist with document management, scanning, filing, and information governance initiatives.
• Communicate with attorneys, staff, clients, and vendors regarding records and intake matters.
  
  

Qualifications:

• High school diploma required; additional education preferred.
• Prior law firm, conflicts, intake, records, or professional services experience preferred.
• Proficiency with Microsoft Office; experience with legal software is a plus.
• Strong attention to detail, organization, and time-management skills.
• Excellent communication and customer service abilities.
• Ability to handle confidential information with professionalism and discretion.
• Comfortable managing multiple priorities in a deadline-driven environment.
  
  

Interested candidates are encouraged to submit a Word document to Natalie at Nsykes@naglergroup.com for immediate consideration!

TNG123