Administrative Assistant

Office Administrator

Location: Needham, MA (Fully Onsite)

Schedule: Monday-Friday, 9-5:30 PM

Pay Rate: $25-28/hour

Employment Type: Full-Time

POSITION TITLE AND LOCATION

Office Assistant, Needham, MA

SCOPE OF POSITION

We are looking for an Administrative Assistant to join a small office group. The staff consists of about 20 employees coordinating with other regional offices.

Principal Duties And Responsibilities

• Perform daily administrative and clerical tasks and maintain supplies.
• Answer phones, schedule meetings, conference calls, and meet/greet visitors.
• Daily use of Microsoft Office, Docusign, Zoom.
• Maintain and update databases and files.
• Partner with team members to aid with administrative needs.
• Coordinating outgoing mail, FedEx or UPS including requesting trips to the post office or a FedEx location, sort incoming mail and distribution.
• Maintain copy equipment and supply inventory
• Managing on-site storage
• Maintain breakroom inventory and food service needs, including ordering team lunches.
• Assist with managing office appearance and upkeep.
• Other duties and responsibilities for a position of this type, which may be assigned from time to time.
  
  

Qualifications

• 1-2 years of previous administrative experience
• Associate's degree acceptable
• Prior relevant skills in finance and legal matters preferred
• Prior office support experience preferred
  
  

Skills And Abilities Required

• Trustworthy, ability to act with maturity and discretion, handle highly confidential information.
• Excellent oral and written communication skills, with a focus on service and interpersonal skills
• Ability to keep the work of the confidential, with tact and discretion
• Organized and self-motivated
• Ability to multitask and be flexible
• Ability to prioritize workflow to address changing priorities
• An effective team player
• Familiarity and skill with Microsoft Word, Excel, PowerPoint, Outlook, and ability to learn other software platforms
• Experience working in an office and handling relevant tasks
  
  

WORKING CONDITIONS Anticipated hours are Monday through Friday from 9:00 a.m. to 5:30 p.m.

If you're interested in applying, please email your resume to Molly at mockerbloom@naglergroup.com!

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