What are the responsibilities and job description for the Senior Executive Assistant (VP Support) – Hybrid (Mountain View, CA) position at The Mom Project?
Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.
We are seeking an Senior Executive Assistant (VP Support) on a contract basis to help support our Customer's business needs. This role is hybrid (3 days on-site and 2 days remote/week) in Mountain View, CA.
Responsibilities
Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)
Benefits: Medical, Dental, and 401k (no match)
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
We are seeking an Senior Executive Assistant (VP Support) on a contract basis to help support our Customer's business needs. This role is hybrid (3 days on-site and 2 days remote/week) in Mountain View, CA.
Responsibilities
- Provide high-level executive support, including complex calendar management, scheduling, and coordination of domestic and international travel
- Proactively identify and resolve scheduling conflicts with minimal direction
- Manage operational logistics such as planning and executing team events, off-sites, and leadership meetings
- Support vendor contract processes and manage financial documentation, including expense reports and purchase orders
- Serve as a trusted partner to senior leadership, handling highly sensitive and confidential information with discretion
- Support strategic priorities by anticipating needs and ensuring seamless execution of executive workflows
- Build and maintain strong relationships across the Mid Market Group and partner closely with the Executive Assistant Business Partner (EABP) community
- Drive operational excellence and consistency by sharing and implementing best practices
- Bachelor’s degree in Business Administration, Communications, or equivalent experience
- 8 years of experience supporting senior leaders (Director/VP level) in an executive support capacity
- Proven ability to operate independently in fast-paced, high-growth, or multinational environments
- Exceptional organizational, communication, and problem-solving skills
- Strong executive presence with the ability to interact confidently with senior stakeholders
- High level of discretion and sound judgment when handling confidential information
- Strong anticipatory skills with the ability to proactively manage priorities and workflows
- Advanced proficiency in Google Workspace, Microsoft Outlook, Slack, and Concur
Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)
Benefits: Medical, Dental, and 401k (no match)
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.