Accounting Vendor Management Clerk

Accounting Vendor Management Clerk

6-Month Contract | Federal Agency | Office of Accounting

Position Summary

The Office of Accounting is seeking a detail-oriented and dependable Vendor Maintenance Specialist for a six-month contract assignment. This position will provide specialized vendor maintenance and accounts payable support, including collecting required banking and tax identification information, processing daily vendor table additions and modifications, responding to vendor inquiries, and maintaining accurate vendor and customer records.

The successful candidate will support payment and procurement activities, assist with vendor tax reporting requirements, perform data quality reviews, and recommend process improvements within the PeopleSoft Vendor and Accounts Payable modules.

This position has no supervisory responsibilities.

Key Responsibilities

• Follow up with vendors to obtain required certification and supporting documentation.
• Obtain, validate, and maintain vendor W-9 and tax identification information.
• Assist with the preparation of IRS Forms 1099 for vendors meeting applicable reporting criteria.
• Process daily vendor table additions, changes, and modifications related to payment and procurement activities.
• Update and maintain vendor and customer profiles in PeopleSoft.
• Provide functional expertise and recommend process improvements related to the PeopleSoft Vendor and Accounts Payable modules.
• Respond to vendor inquiries through phone and email in a professional and timely manner.
• Work closely with Accounting staff to support the timely processing and payment of vendor invoices.
• Conduct periodic vendor table reviews and database cleanup to ensure records are complete, accurate, and free of duplicates.
• Assist with maintaining and updating vendor standard desk operating procedures.
• Process a high volume of calls, requests, and incoming documentation while maintaining accuracy and confidentiality.
• Perform other administrative duties and related assignments as directed.

Required Qualifications

• Minimum 3 years of experience working with PeopleSoft, specifically the Vendor and Accounts Payable modules.
• Minimum 3 years of experience using Microsoft Office Suite.
• Experience working in a high-volume customer service environment.
• Strong attention to detail and organizational skills.
• Working knowledge of computers and business applications.
• Ability to effectively multitask in a complex, fast-paced, and confidential team environment.
• Ability to recognize the importance and critical nature of accurate vendor and financial data.
• Dependable, self-motivated, and capable of working independently.
• Strong written and verbal communication skills.
• Ability to manage a high volume of vendor inquiries and documentation while meeting established deadlines.

Education

• High School Diploma (HS) required.

Core Competencies

• Vendor and Accounts Payable Administration
• PeopleSoft Data Maintenance
• Data Accuracy and Quality Control
• Customer Service
• Tax Documentation and 1099 Support
• Records Management
• Microsoft Office
• Organization and Time Management
• Confidentiality and Professionalism

Our client has an amazing opportunity for professional growth!