What are the responsibilities and job description for the Payroll Specialist position at The Kintock Group, Inc.?
The Kintock Group is a leading provider of high-quality, evidence-based treatment programs designed to help participants navigate the reentry process successfully.
We are currently seeking a full-time Payroll Specialist to join our team. Reporting to the Controller/HR Officer, this position is primarily responsible for the accurate and timely administration of payroll for all employees, along with maintaining payroll systems, compliance, and reporting. The role will also assist with benefits administration tasks, but payroll will remain the central focus.
This role offers a hybrid work arrangement, combining remote work with designated office days.
Payroll
Key Responsibilities
We are currently seeking a full-time Payroll Specialist to join our team. Reporting to the Controller/HR Officer, this position is primarily responsible for the accurate and timely administration of payroll for all employees, along with maintaining payroll systems, compliance, and reporting. The role will also assist with benefits administration tasks, but payroll will remain the central focus.
This role offers a hybrid work arrangement, combining remote work with designated office days.
Payroll
Key Responsibilities
- Process bi-weekly payroll for hourly, salaried, and temporary employees, including importing hours, verifying accuracy, and ensuring compliance with wage and tax regulations.
- Handle payroll adjustments (e.g., garnishments, levies, deductions, direct deposits).
- Administer time and attendance policies and manage paid leave tracking.
- Perform internal audits and maintain strict compliance with federal, state, and local payroll regulations.
- Prepare payroll-related reports for internal and external use, including audits, tax filings, and quarterly/year-end processes.
- Partner with HR and Finance to streamline payroll practices, implement system upgrades, and improve efficiency.
- Assist with enrollments, terminations, and changes in benefit programs.
- Assists with the annual open enrollment process by distributing materials, coordinating communications, and processing employee elections.
- Assist with benefits-related audits (e.g., 401k, Workers’ Compensation, and dependent eligibility).
- Support and assist with the processing of monthly benefit invoices for accuracy and payment approval.
- Respond to employee inquiries by coordinating with benefit carriers and third-party administrators as needed.
- Assist with onboarding processes by providing basic payroll and benefits information to new hires.
- Support HR/Finance leadership with payroll and benefits-related projects.
- Other duties as assigned by the Controller, CFO, and/or HRO.
- 3–5 years of payroll administration experience required; benefits administration exposure preferred.
- Strong knowledge of payroll processes, compliance, and regulations.
- Experience with HRIS/payroll systems and timekeeping systems.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- High attention to detail, organizational skills, and ability to meet deadlines.
- Strong written and verbal communication skills.
- Ability to handle sensitive information with confidentiality and integrity.