Insurance Specialist (Life & Annuity)

Excellent job opportunity for an Insurance Specialist (New Accounts) who has prior experience with Annuity and Life Insurance. MUST have BOTH Annuity & Life Insurance experience to be considered for this opportunity. This is a Junior-Level position.

Salary: $65,000 - $75,000

Full-Time, Direct Hire -- Buffalo Grove, IL

Job Overview

The New Account/Insurance Specialist provides critical back-office support to financial advisors by preparing and processing custodian account paperwork, life insurance applications, and annuity applications. In this role, you will ensure all paperwork is complete and accurate, track each case from submission through policy issuance, and proactively follow up with carriers and clients to guarantee timely and compliant processing.

This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks and deadlines. It also involves client-facing communication, so professionalism and clarity are key.

Duties

• Prepare, review and process custodian paperwork to open and fund investment accounts.
• Prepare, review, and process new life insurance and annuity applications, replacements, and transfer paperwork.
• Work directly with contra firms and 401(k) custodians to facilitate asset transfers and resolve documentation issues.
• When preparing paperwork, verify accuracy and completeness of client data, beneficiary information, and financial disclosures.
• Prior to submission, review applications for completeness and accuracy and ensure all submissions comply with carrier, broker-dealer and regulatory requirements.
• Track the status of all cases through the various stages: signature, carrier review, underwiring, approval, funding and policy delivery.
• For open outstanding requirements, work with carriers on items needed, prepare corrected paperwork and coordinate sign off on paperwork with client and advisors.
• Prepare policy packets for advisor team, ensuring delivery requirements are met.
• Communicate regularly with clients, advisors, custodians, and internal teams regarding status of cases and open items needed.
• Maintain up-to-date records of cases, detailed tracking, correspondence, and carrier communications in CRM or agency systems.
• Maintain confidentiality and accuracy in handling client and financial data.

Required Experience & Skills

• 1-3 years of experience in the insurance industry required
• 1-3 years of experience preparing annuity, insurance applications and transfer paperwork
• Background in insurance and investment account processing
• Proficient in Microsoft Excel (including pivot tables), Outlook, and CRM systems
• Strong attention to detail and ability to prioritize tasks
• Professional, courteous, and client-service oriented
• Collaborative team player with a proactive mindset
• Preferable: Familiarity with prepping insurance and investment applications

Benefits

• 401(k) with company matching
• Health, dental, and vision insurance
• Competitive Paid time off
• Business Hours: Monday Thursday 8:45 am 5:00pm. Friday 8:45 am 2:30 pm assuming all high priority tasks and work is completed. Paid lunch hour.
• Mentoring and training from management
• Supportive, family-oriented company culture
• Career growth and advancement opportunities
• Unlimited snacks and drinks available in - office
• Access to free Starbucks coffee machine throughout your work week shifts

The Huntington Resource is an Equal Opportunity Employer – All qualified applicants will be considered for employment regardless of the individual’s race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital status, national origin, age, disability, veteran status, genetic information, or any other characteristics protected by state or federal law.