Office Manager / Bookkeeper

Job Title: Office Manager / Bookkeeper
Location: Algonquin, IL
Employment Type: Full-Time, Temp to Hire

Overview:
We are seeking a dependable, hands-on Office Manager / Bookkeeper to keep our office running smoothly and ensure day-to-day operations stay on track. This role is ideal for someone who is organized, proactive, and not afraid to take ownership—especially when it comes to communication, follow-through, and basic accounting responsibilities.

Competitive pay based on experience (approx.. $20 to $30/hr)

Preferred hours Monday through Friday 8:30am to 4:30pm but can be slightly flexible for the right candidate.  Medical benefits are not offered in this role. 401k with matching program offered once hired.

Key Responsibilities:

• Answer and manage incoming calls
• • Majority are parts orders, along with general inquiries and occasional technical calls (which will be escalated as needed)
  • Maintain professionalism and responsiveness—this role requires someone comfortable on the phone
• Shipping & Receiving:
• • Prepare shipping labels and packages (most under 20 lbs, typically small parcels)
  • Coordinate daily shipments via UPS, FedEx, and occasional LTL freight
  • Receive and organize incoming shipments, primarily spare parts inventory
• Order Processing & Invoicing:
• • Prepare packing slips and customer invoices
  • Ensure accuracy and proper documentation within the accounting system (training provided)
  • Apply basic accounting understanding when handling transactions, credits, and adjustments
• Accounts Payable:
• • Enter supplier invoices accurately and in a timely manner
  • Process weekly payments to avoid late fees—this is a consistent, expected responsibility
• Office Management:
• • Maintain office supplies (kitchen, cleaning, printing, etc.)
  • Keep the office organized and fully stocked
• IT Coordination:
• • Act as the point of contact for outsourced IT support
  • Proactively address technical issues to avoid workflow disruptions
• Banking & Administrative Errands:
• • Handle occasional bank deposits (checks)
  • Work toward implementing remote deposit solutions

Qualifications:

• Previous experience in office management, administrative support, or bookkeeping
• Comfortable handling a high volume of phone calls
• Basic accounting knowledge (AP/AR, invoicing, credits, etc.) Sage experience a plus but not required.
• Strong attention to detail and accuracy
• Self-motivated with the ability to follow through on routine responsibilities without prompting
• Comfortable coordinating multiple tasks in a small office environment
• Reliable transportation required

What We’re Looking For:
This role requires someone who takes initiative, follows through consistently, and can manage responsibilities without needing constant direction. If you prefer a structured environment where expectations are clear and accountability matters, this will be a strong fit.

What We Offer:

• Stable, long-term opportunity
• Small team, straightforward environment
• Competitive pay based on experience
• Daytime schedule (Monday–Friday)

If you’re someone who can take ownership of your role and keep operations moving without being asked twice, we’d like to hear from you.

The Huntington Resource is an Equal Opportunity Employer – All qualified applicants will be considered for employment regardless of the individual’s race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital status, national origin, age, disability, veteran status, genetic information, or any other characteristics protected by state or federal law.