What are the responsibilities and job description for the Accounts Payable Specialist position at The Hagerman Group?
Who is Hagerman?
Since 1908 The Hagerman Family has built trust and earned confidence as leaders in diverse markets of the construction industry. We are a construction solution provider.
Who is the Ideal Candidate?
We’re open to candidates seeking full-time employment, as well as those who are interested in starting part-time with the opportunity to transition into a full-time role. If you’re organized, eager to learn, and ready to contribute to a collaborative team, we’d love to hear from you!
Role and Responsibilities:
- Review job-related vendor and subcontractor invoices for accuracy and appropriate distribution to project accounting.
- Enter and process invoices within the accounting system, currently CMiC.
- Respond to vendor inquiries and assist with resolving invoice or payment-related questions.
- Assist with monthly financial closing activities.
- Prepare account analyses and reconciliations, as needed.
- Make job cost adjustments to help maintain accurate project financial records.
- Support monthly client billing activities.
- Maintain organized financial documentation and records.
- Collaborate with project accountants, project managers, vendors, subcontractors, and other team members to address accounting needs.
- Perform other accounting and administrative duties as assigned.
Minimum qualifications:
- High school diploma or equivalent required.
- Associate or bachelor’s degree in Accounting or a related field preferred.
- At least one year of accounts payable, accounting, or related industry experience, including applicable internship experience.
- Construction industry experience is preferred.
- Ability to work independently, organize competing priorities, and provide accurate and timely support to project teams.
- Strong problem-solving, critical-thinking, and customer-service skills.
- Proficiency with Microsoft Office, particularly Excel and Word.
- Experience with project management software, preferably Procore, and accounting software, preferably CMiC, is a plus.
- Ability and willingness to learn and become proficient with new accounting and project management systems.
- Strong attention to detail, organization, and follow-through.
- Effective written and verbal communication skills.
When you join Hagerman, you will help build the future, so it only makes sense that we invest in you. Hagerman’s complete benefits package for regular, full-time employees includes:
- Competitive Salary
- Annual Incentive
- Paid Holidays
- Vacation Days of Paid Time-off
- Affordable Medical, Prescription, Dental, and Vision Insurance
- 401k Retirement Program (with company match)
- Summer Hours
- Employee Assistance Program
- Employer-paid Life and AD&D Insurance
- Employer-paid Short-Term and Long-Term Disability Plans
- Voluntary Life and AD&D Insurance
- Continuing Education Opportunities
- Support for Volunteer Work
- Growth opportunities - Career Pathing Program!
- The Hagerman Institute - Customized Learning & Development
- Thriving Collaborate Culture
- Generous Employee Referral Bonus
- Parental Leave
- Maternity Leave
Notice to third parties: Please note that Hagerman does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Hagerman will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Hagerman explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Hagerman.
This position could be assigned to work on a school project in Indiana. Per Indiana law, certain convictions, offenses, or child welfare interactions may disqualify an individual from working in or around a school setting.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas at this time.
An Equal Opportunity Employer.