Accounts Payable/Receivable Specialist - Legal

We are seeking a highly organized and detail-oriented Accounts Receivable/Payable Specialist to join our finance team. In this role, you will be responsible for managing the company's accounts receivable and accounts payable processes, ensuring accurate recording of financial transactions, timely collections, and vendor payments. The ideal candidate is organized, responsive, and comfortable operating in a fast-paced, growing environment.

Key Responsibilities:

Accounts Receivable (AR)

• Manage the firm’s billing cycle, including invoice generation, review, and distribution
• Monitor and follow up on outstanding receivables; proactively drive collections efforts
• Partner with attorneys to address billing questions, resolve discrepancies, and facilitate timely payment
• Prepare and distribute weekly aging reports and collections updates to leadership
• Send weekly reminders to attorneys to ensure timely time entry prior to reporting deadlines
• Track and follow up on invoices over 60 days past due and escalate as needed
• Apply client payments and reconcile accounts accurately

Accounts Payable (AP)

• Process vendor invoices, reimbursements, and check requests in a timely and accurate manner
• Prepare and execute weekly payment runs (checks, ACH, wires)
• Maintain vendor records and ensure appropriate approvals are obtained
• Reconcile vendor statements and resolve discrepancies
• Coordinate with Office Services and leadership on recurring expenses and firm obligations
• Assist with month-end close, including accruals and reporting support

Qualifications

• 3–7 years of AR/AP experience, preferably within a law firm or professional services environment
• Experience with legal billing systems (e.g., Aderant, Elite, Clio, Soluno or similar); ability to quickly learn and adapt to new systems
• Strong understanding of billing, collections, and client account management
• High attention to detail and ability to manage multiple priorities
• Strong communication skills with the ability to work effectively with attorneys and leadership
• Proficiency in Microsoft Excel and accounting systems

Preferred Experience

• Experience in a transactional real estate or professional services environment
• Familiarity with collections processes in a fixed-fee and hybrid billing model
• Experience supporting or participating in a billing/accounting system implementation or transition is a strong plus