Accounts Payable and Receivable Specialist

Job Title: Accounts Payable and Receivable Specialist

Location: Staten Island

Reports To: Accounting Manager

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Job Overview:

We are seeking an Accounts Payable and Receivable Specialist to join our accounting team at our truck dealership. This is position ideal for individuals eager to start or advance their careers in accounting within the automotive/truck dealership industry. The role involves managing customer and vendor transactions, ensuring smooth financial operations, and supporting overall accounting functions.

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Key Responsibilities:

· Accounts Payable:

o Process vendor invoices for truck parts, services, and other dealership-related expenses.

o Ensure invoices are accurate and match purchase orders, repair orders, or contracts.

o Maintain accurate vendor records and assist in updating vendor contact information.

o Assist in the preparation of payments (checks, ACH, wire transfers) to ensure timely settlement of accounts.

o Reconcile accounts payable reports with the general ledger and assist with month-end closing.

· Accounts Receivable:

o Generate and send customer invoices for truck sales, parts, service repairs, and accessories.

o Follow up on overdue invoices, working closely with the sales and service teams to resolve customer payment issues.

o Apply customer payments (credit card, ACH, check) to appropriate accounts and reconcile discrepancies.

o Maintain and update customer accounts, including sales terms, payment history, and credit limits.

o Prepare aging reports and assist with collection efforts as needed.

· General Accounting Support:

o Help with month-end and year-end closing procedures.

o Assist in preparing routine financial reports for management.

o Ensure compliance with company policies, accounting standards, and industry regulations.

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Qualifications:

· Diploma or equivalent (Associate’s degree in Accounting, Finance, or a related field preferred).

· Strong attention to detail and organizational skills.

· Basic understanding of accounting principles, particularly in accounts payable and receivable.

· Proficiency with Microsoft Excel and accounting software (experience with dealership management systems like [Reynolds & Reynolds, CDK, or similar] a plus).

· Excellent communication skills, both written and verbal.

· Ability to multitask in a fast-paced environment and meet deadlines.

· Previous experience in an automotive or truck dealership environment is a plus, but not required.

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Preferred Skills:

· Experience in a dealership or automotive finance role.

· Familiarity with vehicle sales, parts, or service transactions.

· Ability to handle sensitive financial data with confidentiality and integrity.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave

Work Location: In person

Salary : $50,000 - $60,000