What are the responsibilities and job description for the Bid Coordinator position at The Fordy Group?
About the Role
The Fordy Group is partnering with a leading global consultancy to recruit a highly organised and detail-oriented Bid Coordinator. This is an exciting opportunity to join a collaborative estimating and preconstruction team, supporting the delivery of high-quality bids and proposals across a diverse project portfolio.
Key Responsibilities
- Track and manage incoming Invitations to Bid (ITBs) and Requests for Proposals (RFPs)
- Set up and maintain organised project folders for all new opportunities
- Distribute bid invitations to subcontractors and suppliers via BuildingConnected
- Ensure sufficient trade and supplier coverage for each bid
- Monitor and communicate bid coverage status to project leadership
- Source and engage additional subcontractors and suppliers as needed
- Conduct follow-ups with subcontractors and suppliers via phone and email
- Upload and manage bid documents, drawings, specifications, and addenda across platforms such as SharePoint, Dropbox, and Procore
- Review and interpret RFP requirements, ensuring proposals are compliant and well-structured
- Coordinate and submit final proposals in line with client requirements and deadlines
- Collaborate closely with the estimating and preconstruction teams
- Maintain and update subcontractor databases, including onboarding new contacts
About You
- Strong organisational skills with exceptional attention to detail
- Ability to manage multiple deadlines and priorities effectively
- Confident communicator with strong written and verbal skills
- Comfortable working both independently and as part of a team
- Professional and confident phone manner
Skills & Experience
- Bachelor’s degree in Construction Management or a related field (or equivalent experience)
- Working knowledge of Microsoft Office (Word, Excel, Outlook)
- Ability to interpret RFPs, RFIs, and prequalification documents
- Experience with BuildingConnected and Procore (preferred)
- Proficiency with Adobe/PDF tools
- Willingness to complete relevant certifications (e.g., OSHA 10 within the first year)
Working Environment
- Primarily office-based in McLean, VA, with occasional travel and site visits
- Exposure to varied site conditions when required
- Flexible working hours may be necessary depending on project deadlines
Why Join?
- Work alongside an experienced and supportive team
- Gain exposure to high-profile projects
- Opportunity for growth within a dynamic and fast-paced environment
Salary : $90,000 - $120,000