Events Associate

Events Associate

📍 Washington, DC (In-Person)

A nationally recognized, mission-driven nonprofit public policy organization headquartered in Washington, DC is seeking an Events Associate to support the planning and execution of high-profile in-person and virtual events. Established in the late 1930s, this institution is among the top ten largest think tanks in the United States and plays a meaningful role in shaping national and global policy discussions.

This is a full-time, on-site role within a highly professional, intellectually rigorous environment where you’ll regularly interact with senior policymakers, scholars, donors, and prominent public leaders. The organization values individuals who can confidently represent its mission and culture when engaging with external stakeholders.

The Role

The Events Associate supports policy scholars and internal teams by coordinating logistics for daily programs as well as large-scale signature events. This role is ideal for someone early in their career who is detail-oriented, polished, and excited by public policy and event execution in a fast-paced environment.

Key Responsibilities

• Coordinate logistics for in-person and virtual events, working closely with scholars and their teams
• Support major annual programs, including a black-tie gala and a multi-day policy summit
• Assist with special events (departmental, institutional, and donor-focused), including:
• Venue research and coordination
• Vendor management (catering, lodging, transportation, AV)
• Manage event calendars and ensure daily meeting needs are met (setup, food & beverage, AV)
• Maintain and update the events webpage using WordPress
• Produce metrics reports; export, format, and present data
• Draft and distribute event invitations, reminders, and follow-up communications via email marketing platforms
• Partner with internal design teams on event and conference materials
• Identify opportunities to improve processes and increase team efficiency
• Provide general support to the events team as needed

Qualifications

• Bachelor’s degree required; strong interest in public policy
• 0–2 years of full-time professional experience (internships in events, logistics, or communications preferred)
• Excellent technical and analytical skills
• Experience with data extraction, manipulation, and presentation preferred
• Strong client-facing and customer service abilities
• Able to work independently, proactively, and with discretion
• Comfortable in a fast-paced, highly professional environment
• Detail-oriented, organized, poised, and collaborative communicator

Preferred Technical Experience

• Microsoft Office (especially Excel)
• CRM and marketing platforms (e.g., Salesforce, HubSpot, Marketo)
• WordPress
• Event tools such as Social Tables
• Database management, metrics analysis
• Graphic design and HTML (a plus)

Physical & Work Environment Requirements

• Ability to sit, stand, and use a computer for extended periods
• Ability to lift up to 30 pounds as needed
• Comfortable working in a moderately noisy office environment
• Reasonable accommodations available