Assistant Director, Procurement & Reporting

Assistant Director, Procurement & Reporting Posting Information Posting Information Posting Number 2026173 Posting/Functional Title Assistant Director, Procurement & Reporting University Pay Plan Title Asst Dir, Procurement & Strategic Srcng Location San Marcos Department Procurement and Strategic Sourcing Recruitment Type University-Wide Recruiting, Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $5,481.00 Job Category Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. Key Skills: Preparing reports, documents, completing purchase requisitions. Knowledge of the end-to-end processes and procedures. Developing training materials and desk manual. Interacting courteously, establishing rapport and effectively motivating/counseling/supervising staff. Prioritizing workload, resolving complaints and work-related issues. Researching and resolving errors in enterprise software systems. Core Abilities: Writing job instructions, procedure manuals, requisitions and purchase orders. Interpreting and applying legal and technical documents. Reading and interpreting procedure manuals and preparing reports. Conducting training and explaining policies/procedures. Understanding oral, complex instructions. Strong leadership abilities, communication skills, fostering open dialogue, and ensuring alignment toward shared goals. Preferred Qualifications Experience & Education: Any combination of experience and education that would produce the required knowledge, skills, and abilities. Supervision: Minimum of 3 years supervisory and/or management experience. Policy Knowledge: Knowledge of federal, state, system, and university policies and procedures. Certifications: Certified Contract Manager, Certified Contract Developer, and Basic Purchaser Certification from the state comptroller within 6 months of the hire date. Customer & Interpersonal Skills: Ability to foster a cooperative environment, interact effectively and diplomatically, and provide strong customer service. Leadership: Ability to lead by example, coach, motivate, and develop employees. eProcurement: Knowledge/Experience of eProcurement system and process (acquisition of goods and services, contract management, strategic sourcing, reporting, benchmarking). ERP Experience: Enterprise Resource Planning (ERP) experience, preferably with SAP. General Abilities: Ability to apply and interpret policies in a sound manner, exercise discretion, use time wisely, and manage time-sensitive priorities. Job Description The Procurement Assistant Director oversees the University’s procurement operations, ensuring efficient, compliant, and cost-effective purchasing across all departments. This role manages state and system reporting requirements, leads sourcing and negotiation efforts, supervises procurement staff, and maintains the University’s e-Procurement environment, including supplier enablement and punch-out catalog management. The Procurement Assistant Director is responsible for developing staff, administering the P-Card program, ensuring adherence to federal, state, TSUS, and University policies, and providing campus-wide training and guidance. The position plays a key role in optimizing procurement processes, enhancing customer service, and supporting the University’s goals. Job Duties Reporting – Management of reporting requirements for the state, system and university that include monthly, quarterly, and annual reports (e.g., State reporting for monthly Transparency, LBB, WorkQuest, and HUB reporting). Cost Management - Achieve cost reduction for recurring spend through solicitations, negotiations, etc., and cost avoidance for non-recurring spend. Management Oversight – Oversee the daily operations of the University purchasing process and procedures including approval of requisitions into purchase orders in SAP and TSUS MarketPlace and supervision of buyers and procurement analyst. Manage monthly and fiscal year-end closing processes. E-Procurement Management – Responsible for managing supplier enablement and resolving technical or process-related issues within the University’s e-Procurement environment. Oversees and maintains the University’s TSUS MarketPlace system, serving as both the Catalog and Non-Catalog Manager. Duties include coordinating supplier onboarding, ensuring data accuracy, supporting end-users, and optimizing system functionality to support efficient procurement operations. Staff Development & Compliance – Ensure staff development, compliance with federal, state, TSUS, and University policy, and maintain/track state certifications required for purchasing. Sourcing - Conduct sourcing events, assist departments with developing and interpreting responses, and review/ensure accuracy of formal bid tabulation, evaluation assessment, and final award decisions. PCard Program – Manage PCard program. Policy & Training – Keep updated on current procurement policies, regulations, rules, and laws, inform the campus, and provide guidance and training to staff and the campus. Other duties as assigned Additional Information to Applicants Job Open Date 12/02/2025 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications. Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html Quick Link https://jobs.hr.txstate.edu/postings/55200 Applicant Document Required Documents Resume Cover Letter Optional Documents DD 214/DD1300 Veteran's Preference Licensure Certifications List of References Supplemental Questions Required fields are indicated with an asterisk (*). * How would you rate your proficiency utilizing business software applications such as Microsoft Word, Excel, and PowerPoint? No experience using these software applications Moderate to intermediate experience using these software applications Extensive experience using these software applications * Describe your organizational skills. Developing Competent Proficient Exceptional * Do you now or in the future will you require visa sponsorship to continue working in the United States of America? Yes. No.