What are the responsibilities and job description for the OAG - Tort Litigation | Administrative Assistant II-III | 25-0669 position at Texas Attorney General?
Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00051284
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
GENERAL DESCRIPTIONThe Tort Litigation Division of the Office of the Attorney General (OAG) is seeking an Administrative Assistant whose work will involve providing administrative support work that involves disseminating information, preparing correspondence, and maintain filing systems.
The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the States law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
ESSENTIAL POSITION FUNCTIONSAdministrative Assistant II
Prepares and disseminates information concerning agency programs, services, and procedures.
Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
Answers and routes phone calls; routes mail, files, and orders: and maintains office supplies.
Creates, maintains, and enters information into databases.
Compiles data for charts, graphs, databases, summaries, or reports.
Maintains scheduling and event calendars.
Coordinates and schedules travel and appointments for professional staff.
Maintains filing systems, including recording information, updating paperwork, or maintaining documents, records, correspondence, or other material.
Performs related work as assigned
Maintains Relevant Knowledge Necessary To Perform Essential Job Functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Administrative Assistant III: All of the above functions for an Administrative Assistant II, plus:
May coordinate meetings and conferences.
May respond to basic inquiries and explain routine administrative rules, regulations, policies, or procedures
Qualifications: MINIMUM QUALIFICATIONSAdministrative Assistant II:
Education: Graduation from high school or equivalent
Experience: Two years of full-time clerical, general office, administrative support (or closely related) experience; may substitute bachelors degree from an accredited college or university on a year-for-year basis.
Knowledge of general office practices
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Skill in effective oral and written communication
Skill in exercising sound judgment and effective decision making
Skill in using computer for word-processing and data entry/retrieval
Ability to use Microsoft Word and Excel
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to arrange for business-related travel
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG workspace within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
Ability to arrange for personal transportation for business-related travel
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to lift and relocate 30 lbs.
Ability to type 45 words per minute
Administrative Assistant III: All of the above functions for an Administrative Assistant II, Plus:
Experience: One additional year of full-time clerical experience
Preferred Qualif Cations
Experience: Four years of full-time clerical, general office, administrative support (or closely related) experience
Experience: Full-time administrative experience in a law office setting
Knowledge: Familiarity with the Tort Litigation Divisions administrative tasks
Skills: in using the OAGs travel and leave software
TO APPLY
To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
GENERAL DESCRIPTIONThe Tort Litigation Division of the Office of the Attorney General (OAG) is seeking an Administrative Assistant whose work will involve providing administrative support work that involves disseminating information, preparing correspondence, and maintain filing systems.
The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the States law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
ESSENTIAL POSITION FUNCTIONSAdministrative Assistant II
Prepares and disseminates information concerning agency programs, services, and procedures.
Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
Answers and routes phone calls; routes mail, files, and orders: and maintains office supplies.
Creates, maintains, and enters information into databases.
Compiles data for charts, graphs, databases, summaries, or reports.
Maintains scheduling and event calendars.
Coordinates and schedules travel and appointments for professional staff.
Maintains filing systems, including recording information, updating paperwork, or maintaining documents, records, correspondence, or other material.
Performs related work as assigned
Maintains Relevant Knowledge Necessary To Perform Essential Job Functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Administrative Assistant III: All of the above functions for an Administrative Assistant II, plus:
May coordinate meetings and conferences.
May respond to basic inquiries and explain routine administrative rules, regulations, policies, or procedures
Qualifications: MINIMUM QUALIFICATIONSAdministrative Assistant II:
Education: Graduation from high school or equivalent
Experience: Two years of full-time clerical, general office, administrative support (or closely related) experience; may substitute bachelors degree from an accredited college or university on a year-for-year basis.
Knowledge of general office practices
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Skill in effective oral and written communication
Skill in exercising sound judgment and effective decision making
Skill in using computer for word-processing and data entry/retrieval
Ability to use Microsoft Word and Excel
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to arrange for business-related travel
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG workspace within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
Ability to arrange for personal transportation for business-related travel
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to lift and relocate 30 lbs.
Ability to type 45 words per minute
Administrative Assistant III: All of the above functions for an Administrative Assistant II, Plus:
Experience: One additional year of full-time clerical experience
Preferred Qualif Cations
Experience: Four years of full-time clerical, general office, administrative support (or closely related) experience
Experience: Full-time administrative experience in a law office setting
Knowledge: Familiarity with the Tort Litigation Divisions administrative tasks
Skills: in using the OAGs travel and leave software
TO APPLY
To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER
