What are the responsibilities and job description for the Executive Assistant position at TempExperts?
Executive Assistant
Tampa - Onsite
Direct Hire
$110,000 up to $40K bonus
TempExperts is recruiting for an experienced, high energy, and professional Executive Assistant (EA) with international experience to manage administration and facilitate activities, events, and personal affairs for the CEO. This position is a member of the Executive team and will be dedicated to supporting our CEO and providing some assistance and coordination to his team of global executives.
Candidate should be agile in a fast-paced environment and work well under pressure with tight deadlines. This position will also occasionally include working outside normal business hours, weekends and/or holidays to accommodate global offices.
What You Will Be Doing
- Managing the day-to-day administration and operations of the office of the CEO.
- Managing a complex and ever-changing calendar for the CEO.
- Preparing complex travel arrangements and itineraries for business meetings and conferences.
- Organizing and maintaining files and records.
- Leading and managing ad hoc projects and conducting research.
- Composing and editing correspondence, reports, and presentations.
- Flexible schedule with the ability to be on-call to accommodate global initiatives.
- Act as the board liaison between internal and external parties.
- Manage meeting agendas, take meeting notes, and follow up on action items.
- Manage and attend global off-site meetings as needed.
What We Need From You
- Must have 10 years of experience supporting C-level executives of a global company.
- Experience and demonstrated success in managing complex calendaring and international travel.
- Excellent communication, time-management, and organization skills.
- Meticulous attention to detail and ability to manage multiple projects at a time.
- Exceptional professional decorum.
- Experience in handling confidential information.
- Track record of thriving in a dynamic and fast-faced environment.
- Experience with Microsoft Office 365, high proficiency with Outlook, Word, Excel and Power Point required.
- Experience working in an international environment.
- Ability to travel to support the CEO for off-site meetings as needed.
Nice to Have
- Prior experience in software and/or network security companies.
TempExperts is an equal opportunity employer.
Salary : $110,000 - $111,000