Executive Assistant to CEO

• Step into a pivotal EA role supporting the CEO in a scaling tech business
• Be the right hand during a critical growth and transformation phase
• High-impact role with scope to evolve toward Chief of Staff

The Opportunity

Our client is a fast-growing Australian tech business operating within a niche but expanding sector. This role comes at a pivotal time as they build and scale their operations, they are now looking for a capable, grounded Executive Assistant to support their CEO. Looking for a true right-hand, someone who can bring structure, clarity and calm to a fast-moving environment.

A key part of success in this role will be fit and dynamic with the CEO.

He is a highly driven, intelligent and outcomes-focused leader who operates at pace and holds a high bar for quality. He values efficiency, clear thinking and people who can anticipate, problem-solve and execute without needing heavy direction. His style is direct and considered, someone who will give you context, but expects you to run with things. He is not someone who over-communicates for the sake of it, so this role will suit an EA who is confident working with autonomy, can read the room, and knows when to step in versus step back.

While the role will begin as a traditional EA position, there is genuine scope for it to evolve over time into a broader operational or Chief of Staff-style role for the right person.

The Responsibility

Your role will be hands-on, varied and critical to the day-to-day running of the business.

Key responsibilities include:

• End-to-end calendar and inbox management, ensuring the CEO is focused on highest-impact priorities;
• Coordination of meetings across multiple time zones, including board and leadership forums;
• Travel coordination and itinerary management;
• Preparation of agendas, briefing packs, and meeting materials, with follow-up on actions;
• Acting as a key point of coordination across the leadership team and wider business;
• Supporting internal communications, updates and alignment across a distributed team;
• Event coordination for quarterly planning sessions and offsites;
• Document management, CRM updates and general operational support;
• Providing ad hoc research, reporting and project support to the CEO and;
• Identifying opportunities to improve processes and bring greater structure to the business.

The Expertise

We’re looking for someone who not only brings strong EA capability, but who can genuinely partner with the CEO and complement his working style.

You will bring:

• Experience supporting a CEO or senior executive in a fast-paced, dynamic environment (start-up or scale-up highly desired)
• Strong attention to detail and a natural instinct for quality and follow-through
• Confidence to operate autonomously, anticipate needs and stay one step ahead
• A proactive, solutions-focused mindset with a willingness to take ownership
• Excellent judgement, knowing when to push, when to hold, and how to prioritise effectively
• Clear, concise communication style, someone who can get to the point and execute
• A calm, grounded presence who brings structure without adding noise

This role will suit someone who enjoys working with sharp, driven leaders, takes pride in being highly reliable, and thrives in an environment where expectations are high but trust and autonomy are given in return.

The Next Step

If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.