What are the responsibilities and job description for the Wedding and Special-Events Coordinator position at Telluride Ski & Golf?
Job Summary: Assists the Director and the Managers of Weddings & Events with performing the
following administrative functions; answering calls and emails, managing team spreadsheets,
organizing site tour material for the Director & Managers of Weddings & Events, gathering of event
details and writing BEO’s, interacting with the Culinary Department; sharing & transferring all
information to the Venue GM’s and acting as a bridge position between the Events Team and the
Culinary Department. Attending weekly pre-function meetings and relaying all event details to all
involved staff members, confirming details with the clients, creating client profiles in RTP and
submitting deposits with the accounting department. Available, as needed, to be on site for
Weddings and Events to ensure the success of events, ensure that event is following the approved
BEO and to ensure the client’s needs are exceeded. Assists with all intercompany and membership
event BEO’s and communicates the details to the Venue GMs.
Essential Duties & Responsibilities: Assists the Managing Director & Managers of Weddings & Events
with the planning of all weddings, corporate, group sales, member and internal departmental events:
Answers calls and emails from prospective clients—sends out appropriate collateral BEO requests,
management and distribution
Handles deposits, client insurance, and entering clients in RTP Processes client contracts and
manages pending events
Courteous & professional treatment of Vendor relations and maintaining a preferred vendor list for
the department Coordinates with the Managing Director and the Managers of Weddings & Events on all
event details
Create reports and spreadsheets as requested
Works to ensure a guest experience that exceeds the guest’s expectations Final Walk-Throughs &
Tastings as needed Being onsite prior to guest arrival to ensure proper set up as needed
Works with wedding photography, photo accumulation, and actively updates photos across our sales
platforms Assists director and sales managers with current marketing projects and social media
platforms as needed Greeting Guests onsite & making sure details are executed properly as needed
Assists Director & Managers with potential clients on site tours of TSG and Peaks venues as needed
Attends weekly BEO Meetings & Weekly Staff Meetings
Courteous & Professional treatment of internal & external guests
Working knowledge of the existing outlet systems for the operation & execution of events
Supervisory Responsibilities
Indirectly supervises catered event staff. Carries out supervisory responsibilities in accordance
with the organization’s policies and procedures. Carries out supervisory responsibilities in
accordance with the organization's policies and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable
s may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience
College Degree and background in Sales, Events or F&B.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability
to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Must have basic math and accounting skills. Ability to apply concepts such as fractions,
percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished
In Written, Oral, Diagram, Or Schedule Form. Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Outlook,
Microsoft Explorer Internet software; basic understanding of ADP Payroll systems; Microsoft Excel
Spreadsheet software and Microsoft Word Processing software.
Other Qualifications
Sales, Event Coordination, Guest Services, Concierge Services and F&B Experience helpful.
In addition to week days, must be able and available to work nights, weekends, holidays and
overtime. Must be able to work effectively at elevations of 10,000 feet or higher.
Physical Demands: the physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this Job, the employee is regularly required to stand; walk; use
hands to finger, handle, or feel; stoop, kneel, crouch, or crawl; talk or hear and taste or smell.
The employee is occasionally required to sit. The employee must regularly lift and /or move up to
50 lbs. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently exposed to outside weather
conditions. The employee is occasionally exposed to toxic or caustic chemicals. The noise level in
the work environment is usually loud.
The wage for this position is $23/hr.
FTYR Benefits include Group Health (Medical, Dental, Vision, Life & AD&D), 401(K) Match, Flexible Spending, Paid Time Off, Mix of Vacation Time/Sick Time
Benefits include ski pass, dependent passes (for full time commitment), discounted lift tickets, lift tickets at other CO resorts, discounted employee shuttles and discounted meals and lodging and ski school discounts
following administrative functions; answering calls and emails, managing team spreadsheets,
organizing site tour material for the Director & Managers of Weddings & Events, gathering of event
details and writing BEO’s, interacting with the Culinary Department; sharing & transferring all
information to the Venue GM’s and acting as a bridge position between the Events Team and the
Culinary Department. Attending weekly pre-function meetings and relaying all event details to all
involved staff members, confirming details with the clients, creating client profiles in RTP and
submitting deposits with the accounting department. Available, as needed, to be on site for
Weddings and Events to ensure the success of events, ensure that event is following the approved
BEO and to ensure the client’s needs are exceeded. Assists with all intercompany and membership
event BEO’s and communicates the details to the Venue GMs.
Essential Duties & Responsibilities: Assists the Managing Director & Managers of Weddings & Events
with the planning of all weddings, corporate, group sales, member and internal departmental events:
Answers calls and emails from prospective clients—sends out appropriate collateral BEO requests,
management and distribution
Handles deposits, client insurance, and entering clients in RTP Processes client contracts and
manages pending events
Courteous & professional treatment of Vendor relations and maintaining a preferred vendor list for
the department Coordinates with the Managing Director and the Managers of Weddings & Events on all
event details
Create reports and spreadsheets as requested
Works to ensure a guest experience that exceeds the guest’s expectations Final Walk-Throughs &
Tastings as needed Being onsite prior to guest arrival to ensure proper set up as needed
Works with wedding photography, photo accumulation, and actively updates photos across our sales
platforms Assists director and sales managers with current marketing projects and social media
platforms as needed Greeting Guests onsite & making sure details are executed properly as needed
Assists Director & Managers with potential clients on site tours of TSG and Peaks venues as needed
Attends weekly BEO Meetings & Weekly Staff Meetings
Courteous & Professional treatment of internal & external guests
Working knowledge of the existing outlet systems for the operation & execution of events
Supervisory Responsibilities
Indirectly supervises catered event staff. Carries out supervisory responsibilities in accordance
with the organization’s policies and procedures. Carries out supervisory responsibilities in
accordance with the organization's policies and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable
s may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience
College Degree and background in Sales, Events or F&B.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability
to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Must have basic math and accounting skills. Ability to apply concepts such as fractions,
percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished
In Written, Oral, Diagram, Or Schedule Form. Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Outlook,
Microsoft Explorer Internet software; basic understanding of ADP Payroll systems; Microsoft Excel
Spreadsheet software and Microsoft Word Processing software.
Other Qualifications
Sales, Event Coordination, Guest Services, Concierge Services and F&B Experience helpful.
In addition to week days, must be able and available to work nights, weekends, holidays and
overtime. Must be able to work effectively at elevations of 10,000 feet or higher.
Physical Demands: the physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this Job, the employee is regularly required to stand; walk; use
hands to finger, handle, or feel; stoop, kneel, crouch, or crawl; talk or hear and taste or smell.
The employee is occasionally required to sit. The employee must regularly lift and /or move up to
50 lbs. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently exposed to outside weather
conditions. The employee is occasionally exposed to toxic or caustic chemicals. The noise level in
the work environment is usually loud.
The wage for this position is $23/hr.
FTYR Benefits include Group Health (Medical, Dental, Vision, Life & AD&D), 401(K) Match, Flexible Spending, Paid Time Off, Mix of Vacation Time/Sick Time
Benefits include ski pass, dependent passes (for full time commitment), discounted lift tickets, lift tickets at other CO resorts, discounted employee shuttles and discounted meals and lodging and ski school discounts
Salary : $23