What are the responsibilities and job description for the Project Design Admin Assistant position at Teksky?
Project Design Admin Assistant
We are seeking an organized and detail-oriented Project Design Admin Assistant to support our design and project management team. This role will coordinate project communications, maintain schedules, assist with documentation, and help ensure projects are completed efficiently and on time.
The ideal candidate is proactive, highly organized, and comfortable managing multiple projects while communicating with clients, vendors, and internal teams. Landscape, construction, or design industry experience is a plus. Spanish/English bilingual skills are preferred.
Key Responsibilities:
- Coordinate project schedules, communications, and documentation
- Support project managers and design teams with administrative tasks
- Maintain project records, meeting notes, reports, and correspondence
- Manage calendars, timesheets, orders, and client communications
- Track project progress and assist with meeting deadlines
- Use project management and productivity tools including Asana, QuickBooks, Bluebeam, Google Suite, and related software
Qualifications:
- Associate degree or equivalent experience preferred
- 1–2 years of administrative, project support, or related experience
- Strong organization, communication, and problem-solving skills
- Ability to manage multiple priorities with attention to detail
- Proficiency with Microsoft Office, Google Suite, Asana, Bluebeam, Vectorworks, and QuickBooks preferred
- Basic knowledge of algebra and geometry
Position Details:
- Full-time, in-office position
- Location: Mountain View, CA
- Salary: $70,000–$74,000 per year
- Benefits include health, dental, vision insurance, 401(k) matching, HSA/FSA, and paid time off
Salary : $70,000 - $74,000