What are the responsibilities and job description for the Accounts Receivable Specialist position at Teksky LLC?
We are seeking a detail-oriented Accounts Receivable Specialist to join our growing accounting team. In this role, you will be responsible for project billing, invoicing, collections, and payment application for commercial construction projects.
The ideal candidate brings hands-on experience in construction accounting, including AIA billing, retainage tracking, and project-based invoicing, and thrives in a fast-paced, collaborative environment.
What You’ll Do
- Prepare and issue weekly and monthly invoices for construction and service projects
- Generate time & material invoices using field tickets and service reports
- Review contracts to ensure accurate billing requirements prior to invoicing
- Align billing with approved change orders and project documentation
- Maintain organized and accurate billing records and contract documentation
- Monitor AR aging reports and proactively identify overdue accounts
- Manage collections outreach via phone and email while maintaining strong client relationships
- Track collection activities and follow up on payment commitments
- Apply customer payments and resolve short payments or discrepancies
- Reconcile invoices and AR balances; process credits and adjustments
- Collaborate with Project Managers on billing status and payment updates
Construction Accounting Responsibilities
- Track and manage retainage balances and release schedules
- Support and improve AIA billing processes
- Ensure compliance with contractual billing requirements
- Assist with project closeout billing and monthly AR reporting
- Identify recurring billing issues and recommend process improvements
Qualifications
- 3 years of Accounts Receivable experience
- Experience with construction billing or project-based accounting
- Strong understanding of AR aging, collections, and reconciliations
- High attention to detail with strong organizational skills
- Excellent communication and customer service abilities
- Proficiency in Microsoft Excel and data accuracy
Preferred Experience
- Background in construction industry accounting
- Experience with AIA billing and retainage
- Familiarity with Foundation software or similar construction ERP systems