Accounts Payable Specialist

AP Specialist | Tampa, FL

Join a fast-growing, PE-backed company in Tampa as an AP Specialist and step into a high-volume, dynamic role where your organizational skills, vendor communication instincts, and process-improvement mindset will make an immediate impact. The environment is evolving as the company grows, and processes are still being refined, so the right person will bring a clear sense of what "good" looks like and the confidence to speak up when they see a better way. The focus of this role is accuracy, exception management, inbox ownership, and keeping the AP function running smoothly across a multi-entity structure. If you bring 3–5 years of AP experience, thrive in a high-volume setting, and are comfortable communicating with various stakeholders, this is a well-rounded opportunity worth your attention.

Key Responsibilities

• Prepare weekly ACH payment runs accurately and on schedule.
• Handle new vendor setup and maintain accurate vendor records.
• Manage 1099 processing and year-end AP compliance requirements.
• Perform three-way matching on invoices, purchase orders, and receiving documents.
• Own and manage the AP inbox - responding to vendor inquiries and internal requests in a timely, organized manner and keeping communication flowing across a high-volume environment.
• Review and audit automated invoice processing for discrepancies and accuracy, this is a check-and-verify role, not a manual entry role.
• Identify process gaps or inefficiencies and proactively suggest improvements - the company welcomes input from people who know what good looks like.
• Prioritize effectively across competing demands in a fast-moving, multi-entity environment.

Requirements

• 3–5 years of experience in an AP-related role with demonstrated ability to manage a high-volume AP inbox and thrive in a dynamic environment.
• Highly organized with strong attention to detail - you catch discrepancies, follow up on exceptions, and do not let things fall through the cracks.
• Comfortable and confident communicating with vendors and internal stakeholders — you respond promptly, ask questions when needed, and speak up rather than stay quiet.
• Process-improvement mindset - you notice inefficiencies and are comfortable suggesting solutions, especially in an environment that is actively evolving.
• Excel proficiency including formulas, pivot tables, and lookup functions.
• Multi-entity AP experience is a plus.

Preferred

• Experience with ACH payment runs, new vendor setup, 1099 processing, and three-way matching - preferred but not required if the foundational AP experience is strong.
• Familiarity with a cloud-based ERP system.
• Background in a PE-backed or acquisitive company environment where processes are still being built and refined.

Why you'll love working here

• A genuine process-improvement culture - your ideas will be welcomed, not ignored, especially as the company continues integrating recent acquisitions.
• Strong benefits package.
• Competitive base salary plus a discretionary bonus and 401(k) with company match.

At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our industry knowledge, combined with our extensive recruiting experience, means we not only know what you're looking for — we know how to find it. For more information, please visit us at www.taylorwhite.com.