VOTER REGISTRATION CLERK II - Elections

Summary

Serves as Deputy Registrar and is responsible for duties associated with voter registration and election-related activities. Supports staff for early voting and election activities. Responsible for campaign finance reporting for elected officials and candidates. Researches Voter Registration and other systems and records to determine voter eligibility for Election Day. Provides telephone support to early voting clerks (EV) and election judges (ED) for equipment problems and voter information questions/issues. Performs assigned clerical work such as document processing and/or record keeping in the daily operations of the department. Exercises independent analysis, problem solving and clerical skills. Handles requests for information that may not be provided in a standardized format. Produces reports and/or digital media for sales requests and resolves issues in Texas Election Administration Management (TEAM) system. Occasional, in-house, minor translating may be performed as required.

THIS POSTING MAY CLOSE AT ANY TIME

ONCE A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED

Tarrant County employees enjoy superior health, retirement, and insurance benefits.

For More Information, Please Click On The Link Below

http://www.tarrantcounty.com/en/human-resources/employee-benefits.html

Essential Duties And Responsibilities

• Performs complex clerical duties such as classifying, consolidating, summarizing, sorting, filing and distributing documents and information.
• Utilizes computer, calculator, Kardex file system, and other standard office equipment to record, store, and retrieve information.
• Compiles complex reports and correspondence, drawing from a variety of sources within and outside the department.
• Acts as a lead clerk by training, assisting, and verifying work for temporary workers.
• Routinely answers customer questions via letter, e-mail, telephone and/or in person.
• Determines voter eligibility by checking records including DPS, State, and felony records and the Voter Registration System.
• Uses and performs data entry into Voter Registration System.
• Verifies voting history reports and records such as Statements of Residence and Standard Affidavits from election officials of all elections for accuracy and completeness.
• Conducts voter registration drives at civic events.
• Trains, instructs, and inputs data for new Volunteer Deputy Registrars into database to include preparing and issuing supply kits.
• Assists in verifying petition submissions.
• Produces digital media for VR sales orders of registered voters, voting history, and counts.
• Assists with distribution of election supplies and Rally Site.
• Resolves tasks as assigned in Texas Elections Administration Management (TEAM) System to include, but not limited to: Cancelled Application Maintenance, Possible Deceased, DPS Applications, Possible Felon, and Address Confirmation.
• Updates and scans into required systems Campaign Finance Reports of elected officials and candidates.
• Resolves street issues through research in TAD or other tax records.
• Sets up and prints voter registration certificates in-house.
• Prepares special correspondence and confirmation notices on computer system using mail merge processes.
• Maintains postage accounts and handles deposits weekly for sales of information as required.
• Provides phone support and trouble ticket processing during elections for Lead Clerks and Judges to include researching eligibility of voters, providing basic troubleshooting steps, and verifying provisional ballots.
• May be asked to perform minor, in-house translations or verify previously translated material for accuracy.
• Performs all other related duties as assigned.
  
  

Minimum Requirements

NOTE: You must fill out the work history and education sections of application to show you have years of experience/education as required by hiring department or be disqualified.

• High school diploma or equivalent and two (2) full-time years of general clerical experience.
• Proficiency with keyboarding, word processing, spreadsheet, and other software suites.
• General clerical knowledge with good customer service skills.
• Must be able to work under pressure to meet deadlines.
• Must have the ability to develop unique correspondence and/or detailed spreadsheets, follow and provide verbal and written instructions, have a detailed knowledge of the organization's and department's procedures, and exhibit good communication skills.
• Spanish or Vietnamese bilingual preferred.
• In accordance with Election Code Section 12.006(e), applicants are not required to be a registered voter, but must meet the requirements to be a qualified voter: a person who is 18 years of age or older; is a United States citizen; has not been determined by a final judgment of a court exercising probate jurisdiction to be totally mentally incapacitated or partially mentally incapacitated without the right to vote; has not been finally convicted of a felony or, if so convicted, has either fully discharged the person's sentence, including any term of incarceration, parole, or supervision, or completed a period of probation ordered by any court, or been pardoned or otherwise released from the resulting disability to vote; and is a resident of Texas.
  
  

If hired, must provide proof of educational attainment at new hire processing.

Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to bend, carry, grasp/squeeze, use hand tools, hear, keyboard, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, pull, push, reach, reach overhead, perform repetitive tasks, see color, see near, sit, squat, stand, talk, twist, use his/her hands, walk, work alone and with others, and work overtime.

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.

• Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Harrison at (817) 884-1227.
  
  

01

Do you have a High School Diploma, GED, or higher degree?

• Yes
• No
  
  

02

Do you have two (2) years of Full-Time clerical experience?

• Yes
• No
  
  

03

Do you have excellent customer service and communication skills, the ability to develop unique correspondence and to work under pressure to meet deadlines?

• Yes
• No
  
  

04

Are you PC literate and proficient in data entry, keyboarding, word processing, spreadsheet software and other software suites?

• Yes
• No
  
  

05

PREFERRED SKILL (not required): Are you bilingual and do you have the ability to speak and interpret fluent Vietnamese?

• Yes
• No
• Required Question