What are the responsibilities and job description for the Project Coordinator position at Talentfoot Executive Search?
Company Overview
Our client supports organizations that depend on complex physical assets and fleets by delivering software, analytics, and engineering-informed solutions that improve performance and reduce life-cycle costs. With a track record of applying reliability, maintenance, and supportability expertise to real-world operational challenges, the team is known for practical, high-impact work and a strong commitment to continuous improvement. The culture is collaborative and technical, with an environment that encourages new ideas, learning, and ownership across disciplines. As the organization continues to expand its technology-enabled solutions, they are looking for an IT Project Coordinator to help keep cross-functional initiatives organized, on track, and moving forward.
Position Overview
This role is a strong opportunity for someone early in their project management career who enjoys bringing structure to complex work and partnering with technical teams. You will support multiple software development and data analytics workstreams, helping drive clarity, accountability, and momentum across schedules, meetings, and deliverables. The position offers meaningful exposure to the full software development lifecycle in an agile environment, with visibility across developers, QA, DevOps, data-focused stakeholders, and business partners. For a high performer, this role can grow into broader project management ownership over time as responsibilities expand and scope increases.
Position Responsibilities
Position Qualifications
Talentfoot Overview
Talentfoot Executive Search specializes in future proofing organizations by securing forward-thinking leaders across sales, marketing, eCommerce, product, data, operations, finance, and technology with a track record of accelerating growth, innovation and profitability. Since 2010, we’ve partnered with more than 2,500 companies and lead the industry with a 98% client success rate. Learn more at Talentfoot.com
Our client supports organizations that depend on complex physical assets and fleets by delivering software, analytics, and engineering-informed solutions that improve performance and reduce life-cycle costs. With a track record of applying reliability, maintenance, and supportability expertise to real-world operational challenges, the team is known for practical, high-impact work and a strong commitment to continuous improvement. The culture is collaborative and technical, with an environment that encourages new ideas, learning, and ownership across disciplines. As the organization continues to expand its technology-enabled solutions, they are looking for an IT Project Coordinator to help keep cross-functional initiatives organized, on track, and moving forward.
Position Overview
This role is a strong opportunity for someone early in their project management career who enjoys bringing structure to complex work and partnering with technical teams. You will support multiple software development and data analytics workstreams, helping drive clarity, accountability, and momentum across schedules, meetings, and deliverables. The position offers meaningful exposure to the full software development lifecycle in an agile environment, with visibility across developers, QA, DevOps, data-focused stakeholders, and business partners. For a high performer, this role can grow into broader project management ownership over time as responsibilities expand and scope increases.
Position Responsibilities
- Support development of project schedules, milestone tracking, and delivery cadence across multiple workstreams
- Coordinate recurring project meetings, including agendas, action items, and follow-up communications
- Maintain project plans, task tracking, and status updates within tools such as JIRA and MS Project
- Partner with team leads to support resource coordination and prioritization across initiatives
- Maintain clear project documentation, decisions, risks, and dependencies for stakeholder alignment
- Assist with risk identification and track mitigation plans to reduce delivery and execution issues
- Communicate updates across technical and non-technical stakeholders with clarity and consistency
- Support reporting and dashboarding needs by collecting and organizing project metrics and inputs
- Help prepare presentations and materials for project reviews and leadership updates
- Contribute to proposal development and other planning activities as needed
Position Qualifications
- Demonstrated track record of strong execution, follow-through, and organization in a project-based or technical environment
- A minimum of 2–4 years of progressive experience in IT project coordination, technical support, or a related role, or a combination of education and experience providing equivalent knowledge
- Exposure to the software development lifecycle and foundational project management practices
- Working knowledge of Agile and/or Waterfall methodologies and how teams plan and execute work
- Familiarity with project management tools such as JIRA and/or MS Project
- Strong written and verbal communication skills, including the ability to synthesize updates for varied audiences
- Proficiency in Microsoft Office and comfort managing documentation and reporting
- Experience supporting data analytics, database, integration, or business intelligence-oriented initiatives
- Familiarity with Confluence (or similar documentation tools)
- CAPM certification or progress toward PMP, and/or Agile/Scrum training or certification
Talentfoot Overview
Talentfoot Executive Search specializes in future proofing organizations by securing forward-thinking leaders across sales, marketing, eCommerce, product, data, operations, finance, and technology with a track record of accelerating growth, innovation and profitability. Since 2010, we’ve partnered with more than 2,500 companies and lead the industry with a 98% client success rate. Learn more at Talentfoot.com