What are the responsibilities and job description for the Project & Staff Support / Unit Assistant Coordinator position at Talent Groups?
Key Responsibilities
- Provide day-to-day administrative and program support to leadership and designated staff.
- Coordinate project activities, track deadlines, and assist with project planning and progress reviews.
- Schedule meetings, coordinate calendars, prepare meeting materials, document minutes, and track action items.
- Support federal grant and contract administration, including maintaining records, preparing reports, and monitoring documentation.
- Process and maintain requisitions, vouchers, invoices, travel claims, timesheets, and other administrative or fiscal records.
- Coordinate travel arrangements, conferences, webinars, training sessions, and program events.
- Communicate with internal teams, external stakeholders, funded agencies, and community partners.
- Assist with outreach activities, community presentations, agency site visits, and cross-functional meetings.
- Prepare correspondence, proofread documents, compile data, and maintain accurate filing and recordkeeping systems.
- Maintain strict confidentiality when handling sensitive client, patient, personnel, and program information.
Required Qualifications
- Education equivalent to graduation from a community college or four-year college, or an equivalent combination of education and experience.
- Experience in administrative assistance, clerical support, program coordination, project support, or a related field.
- Strong organizational, time-management, communication, and interpersonal skills.
- Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
- Ability to follow written and verbal instructions, manage multiple priorities, and meet deadlines.
- Strong attention to detail and the ability to maintain accurate records and reports.
- Ability to exercise independent judgment while following established procedures.
- Commitment to confidentiality and professionalism when handling sensitive information.
Preferred Qualifications
- Experience supporting directors, managers, or program leadership.
- Familiarity with grant-funded programs, contract administration, financial documentation, or public health programs.
- Experience coordinating meetings, travel, stakeholder communications, and project deliverables.