What are the responsibilities and job description for the Service Coordinator/Case Manager position at Talent Acquisition?
About us:
Anchor Health is a fast growing home care agency that was established in 2018, and as of 2024 has nearly reached 7,000 active patients.
The NHTD department has been around since 2022 and has quickly become responsible for a large number of patients from our total company census. NHTD aims to provide seniors in need of high-hour care with the support they need to prevent nursing home placement,
and service coordination plays a crucial role in helping our patients achieve that.
About the role:
A service coordinator's role is to provide case management-style services to the 25 patients assigned to their caseload. When describing the role in a few simple sentences, we tend to divide it into two categories; the task based responsibilities and the retention and problem-solving based responsibilities. Task-based responsibilities refer to tasks which are predictable in nature, and have simple and process-based execution. In a service coordination role, that can refer to things like ordering medical supplies for patients, scheduling their medical transportation, and
completing their routine paperwork to maintain their enrollment in the program. The retention-based responsibilities are not scheduled tasks and become relevant as patients express frustration or the need for staffing changes. Though less predictable, this is equally as crucial as the task-based responsibilities as your ability to de-escalate these situations as they arise will directly correlate to a calmer and more stable caseload.
Key Accountabilities:
● Maintaining communication with all patients on a monthly basis, or more frequently as
needed.
● Prevent patient discharges to other agencies by troubleshooting issues.
● Maintaining good relationships with the staffing coordination team
● Ensure all patients have home visits completed quarterly
● Compliance with paperwork completion in accordance with due dates and timelines.
● Proper utilization of internal systems.
● Fulfilling patient's requests for additional resources such as supplies and transportation, amongst others.
Detailed Responsibilities
The above is an overview of your role's responsibilities, focusing on key areas without delving into specifics that may be complex before you're familiar with the material. Once you've gained a solid understanding, you'll find a detailed list of day-to-day tasks below. We encourage you to refer to this list often to assess your work independently.
● Correct utilization of Bolt (our CRM) - notating conversations with patients, updating follow-up dates
and workflows, and uploading necessary forms.
● Proactively following up on patient complaints, coming up with solutions, and knowing when to
escalate more serious complaints.
● Follow-ups and responses to tickets received by on-call and Smartsheets (internal system).
● Quarterly in-person visits are completed quarterly, and arranged in advance.
● Following up on patients who are placed on hold or hospitalized statuses to expedite resumption of
services (before or after SOC)
● Decreasing Overtime for caregivers by engaging in conversations with patients' families.
● Completion of time-sensitive documentation such as Team meetings, Face to Face encounters, SRI’s,
and Renewal plans (RSP’s). Paperwork should also be person-centered and unique to each patient.
● Prevent patient complaints from being escalated to external organizations such as DOH grievences
● Quality assurance check-ins with quiet patients
● Aide onboarding oversight
● Pre-billing completion
● Proper processing of new SOC cases, and handover of information to the staffing department
● Understanding SRI’s, when to report and how to write them.
- Looping in Nursing and compliance as appropriate, and documenting complaints in HHAX (internal system)
While this overview provides a helpful framework, what truly defines an extraordinary employee goes beyond specific guidelines. An exceptional employee is adaptable, resourceful, and consistently demonstrates the qualities of a team player. The responsibilities of this role may evolve over time based on the company's current needs.
- Bachelor's degree required
- Must be available 9-5 Mon-Fri for patient calls
- Must be based in NYC and complete in-person patient visits throughout the 5 boroughs (once every 3 months for 30 patients)
Salary : $40,000 - $55,000
