What are the responsibilities and job description for the Executive Assistant position at TAD PGS, Inc.?
We have an outstanding contract position for an Administration Assistant to join a leading organization located in the Culpeper, VA surrounding area.
**US Citizenship is required.**
Responsible for all administrative responsibilities consisting of creating presentations/weekly reports, scheduling meetings/morale events, booking travel, submitting expense reports, managing leadership/conference room calendars, proposal tracker, and other departmental administrative tasks assigned in support of the Program Office Team. Management of departmental leadership calendars and conference room scheduling.
Job Responsibilities:
- Proactively organize calendar schedules, email and the day-to-day support of the executives/site leadership.
- Assist with catering to support business meetings for site leadership and other departments.
- Provide comprehensive administration support to executives/leadership, exercising confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization.
- Be part of a highly collaborative and supportive team that works together across the team.
- Coordinate travel and international travel arrangements, and accommodation requirements in connection with others and ensure arrangements in place.
- Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, and within the greater segment, as necessary.
- Support administration when required for notetaking, group meetings and general support if needed.
- Support general office duties, including ordering supplies as needed.
- Assist with All Hands Meetings, Monthly Management Meetings and employee morale events.
Basic Hiring Criteria:
- High School diploma required. Some college is a plus.
- 2 years of experience with Microsoft Office Tools.
- Intermediate Excel skills required.
- Excellent verbal and written communication.
- Driven and resourceful to manage own workload, with flexibility to prioritize and deliver against deadlines with minimal supervision.
- Remains resilient and reliable under pressure.
