Project Operations Administrator

Systech International, A Dover Company, is a trailblazer in safeguarding global supply chains through digital traceability, serialization and compliance. As the first company to introduce the world to product serialization, we’re celebrating 40 years of product innovation and setting global standards for a range of industries, including pharmaceuticals, medical devices, nutraceuticals and consumer packaged goods. Today, as a proud part of Dover Corporation, a diversified global manufacturer and solutions provider, we continue to lead the industries we serve by delivering cutting-edge technology that secures brands, combats counterfeiting, and ensures product integrity worldwide.

Headquartered in Downers Grove, Illinois, Dover Corporation trades on the New York Stock Exchange under "DOV." Additional information is available at dovercorporation.com. 

We are seeking a Project Operations Administrator to act as the central link between Project Management, Finance, and external Partners. This role provides essential organizational and business process support within the Project Management Office (PMO), who will be responsible for the end-to-end administrative lifecycle of projects—from initial order entry and resource scheduling to revenue recognition and final audit.

Responsibilities

• Project Initialization & Setup: Review new orders, quotes, and MSAs for accuracy; set up projects in NetSuite and SPP, assign personnel to projects, and establish milestone billing.
• Financial Tracking & Revenue Recognition: Manage weekly timesheet status checks for resources, reconcile booked hours vs. actual entries, and submit weekly reports to Finance to trigger revenue recognition.
• Resource & Partner Management: Coordinate resource assignments two weeks in advance, manage vendor Purchase Orders, and handle resource onboarding/renewals in the Beeline system.
• Compliance & Audit: Conduct comprehensive project audits (Finance and Professional Services) to ensure all milestones are triggered, documentation is complete (POL), and hardware/quotes are resolved before formal project closeout.
• Budget & Error Resolution: Identify and fix incorrect item codes, work with PMs to manage and correct project overruns, such as perform timesheet adjustments, and review NOCs.
• Process Improvement: Identify routine problems in current work processes and propose solutions to supervisor to improve departmental efficiency.
  
  

Essential Skills

• Attention to Detail: Ability to audit complex sales orders and legal documents for billing accuracy.
• Communication: Strong ability to interface between Finance, Project Managers, and third-party Partners.
• NetSuite
• Microsoft office apps, especially Excel
• Acts in a manner consistent with Dover’ core values
  
  

You’ll only be the right candidate if you are aligned to our values and culture:

• Is visionary and understands how to execute on the vision
• Be willing to jump in and be “hands on”
• Winning through customers
• High ethical standards, openness and trust
• Expectations for results
• Respect and value people
  
  

STATEMENT OF NON-INCLUSIVITY

This job description is not to be construed as a complete listing of the duties and responsibilities that may be given to any employee. The duties and responsibilities outlined in this position may be added to or changed when deemed appropriate and necessary by the person who is managerially responsible for this position.

Work Arrangement: Full Time

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Attention Applicants: If you are an individual with a disability and require reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact KeeneHR@markem-imaje.com for assistance with an accommodation.

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