Project Administrator, Homeless Services

Job Overview

Join a dynamic team at the County of Bucks, committed to providing optimal service delivery to the community through the management and implementation of federal and state grant programs including homeless services, housing, public facility improvements, and other community-driven initiatives while enjoying exceptional benefits:

·       Secure Retirement with a Defined Benefit Pension Plan, offering a monthly pension based on your salary and years of service.

·       Competitive PTO and Sick time in addition to 15 Paid Holidays to help you maintain a healthy work-life balance.

·       Affordable Health Insurance with minimal employee contribution, ranging from just 0.75% to 1.75%.

·       Comprehensive Healthcare Coverage  including Dental, Vision, Prescription, and Disability Insurance, all provided at no cost  to you.

·       Hybrid work opportunities,  with a schedule combining both remote and in-office work.

Take the next step in your career while making a difference in your community and benefiting from an outstanding benefits package. Explore the responsibilities and qualifications below and see if this opportunity is the right fit for you. 

Responsibilities

·       Financial & Contract Management

o  Manage project finances, including budgets, funding, payment processing, and reporting.

o  Creation and processing of contracts for various funding sources (e.g., HOME, HTF, ESG, PHARE, CDBG, HUD Continuum of Care, and other sources) ensuring compliance and performance. Build knowledge of various federal cross-cutting requirements to ensure regulatory compliance in contract implementation.

o  Track sub-recipient expenditures to ensure efficient funding use and maintain up-to-date financial records and projections.

·       Planning & Strategy

o  Identify and assess community needs related to housing, public facilities (parks, public buildings, infrastructure) and homeless services.

o  Facilitate the application process for funding including preparing applications and providing training on eligible uses.

o  Evaluate community proposals and applications for funding, assessing their relevance to County strategic plans, feasibility, compliance, and community impact.

o  Write grant proposals for funding to support homeless service and housing projects overseen by the Department.

o  Coordinate with other departments and within department to ensure housing and homeless service programs are efficiently implemented.

·       Oversight & Compliance

o  Develop and maintain program manuals for funding sources, detailing regulations and County procedures.

o  Monitor projects to ensure program manuals and required regulations are adhered to by sub-recipients, including conducting inspections of project sites, properties, and data entry and quality.

o  Maintain technical competency in HUD, Commonwealth of PA, and other program guidelines, project financing, County financial practices, and federal, state, and local legal requirements.

o  Prepare project reviews (e.g., historic, environmental, subsidy layering, underwriting), including gathering and assembling information and administrative duties.

·       Leadership & Communication

o  Serve as lead on various Continuum of Care (Housing Link) committees and build partner capacity and to improve homeless service provision and adoption of best practices.

o  Help with marketing, communication, and website content for the Housing Link system and the Housing and Community Development (HCD) Department.

o  Interpret and share relevant information with community partners through tutorials, webinars, guidelines, and conferences.

·       Other Duties

o  Perform other tasks as may be assigned.

o  May be required to become a Notary.

Qualifications:

• Bachelor’s degree in Public Administration, Public Policy, Business Administration, Social Services, or related field; Master’s or JD preferred.
• Experience managing Housing & Urban Development (HUD) and PA Department of Community and Economic Development (DCED) projects or experience in Homeless Services program oversight a plus.
• Excellent writing, analytical, problem-solving, and communication skills.
• Strong organizational skills, with the ability to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience with HMIS systems (ClientTrack a plus).
• Typing speed of 35 wpm and attention to detail.
• Valid driver’s license and use of a personal vehicle required.
• Ability to work independently, collaboratively, and in a fast-paced environment.

Job Type: Full-time

Pay: Based on Experience

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift