Logistics Analyst

The primary focus of the Distribution & Logistics Analyst is to support logistics activities associated with internationally and domestically sourced products and materials. The Distribution & Logistics Analyst will work in coordination with the Supply Chain and Logistics teams to ensure inventory is in place and available for system-wide distribution and operational needs.

The Distribution & Logistics Analyst will also analyze new items to ensure logistics optimization and support the team with communication related to freight negotiations and operational efficiencies.

Additionally, this role will manage timely pricing communication to distribution centers (DCs), oversee distributor invoice audit processes, and ensure adherence to published pricing throughout the supply chain. This position collaborates extensively with cross-functional Supply Chain, Food & Packaging, and Operations teams and serves as a back-up resource within the department.

RESPONSIBILITIES

Premiums & Logistics Responsibilities (50%)

• Ensure preliminary shipping schedules from manufacturer facilities are within reasonable delivery timelines
• Develop shipment plans, including consolidation strategies, and validate timely shipments
• Analyze and report expected delivery timing to hub warehouses or distribution centers based on transit schedules
• Coordinate execution of outbound shipment plans with warehouses and carriers
• Monitor on-time delivery of purchase orders to DCs and coordinate recovery plans when necessary
• Coordinate receipt of Proofs of Delivery (PODs), resolve quantity or quality-related discrepancies, and manage claims resolution in a timely manner
• Prepare logistics budgets for each program for Supply Chain Manager review and approval
• Validate ocean freight expenses, carrier invoices, and warehouse invoices for payment approval

Other Logistics Activities (25%)

• Monitor newly created items and review logistics packaging specifications to ensure optimization standards are met
• Prepare freight negotiation result summaries for communication to internal teams

Pricing Communication Management (12%)

• Prepare, validate, and communicate weekly and monthly DC landed cost reports to assigned distribution centers
• Validate and approve franchisee price lists for each distribution center in Mexico
• Monitor and communicate pricing changes implemented outside the standard landed cost process through formal notifications
• Ensure published pricing is accurately loaded into internal supply chain systems to support invoice audit processes
• Reconcile pricing issues with team members, suppliers, and distributors as needed
• Address and resolve operator pricing issues and requests

Distribution Alignment & Fee Management (2%)

• Manage distribution center-to-location alignment within internal supply chain systems, including validation with DCs as needed
• Validate franchisee and location alignment between internal systems and distributors in Mexico, resolving discrepancies to ensure applicable distribution fees are applied
• Manage all components of DC fee structures within internal systems to support invoice audit and cost processes
• Maintain DC fee-to-location alignment and validate updates with DCs
• Prepare, approve, and report diesel-related fee changes impacting DC fees in Mexico on a quarterly basis
• Draft and circulate operational updates regarding DC fee changes

Distribution Invoice Audit Management (10%)

• Complete monthly location and item-level invoice pricing audits in a timely manner
• Perform pre-audits to proactively identify and mitigate pricing errors
• Work with DCs and internal teams to quickly correct identified issues
• Communicate and resolve pricing discrepancies with distribution partners
• Ensure credits are issued as required
• Proactively notify leadership of material discrepancies
• Maintain reporting and communicate audit results as needed

Additional Responsibilities (1%)

• Cross-train with other distribution and logistics team members to provide operational support as needed
• Develop presentation materials and ad hoc reporting
• Build and maintain relationships with franchisees, distributors, suppliers, board members, and internal stakeholders

EDUCATION & EXPERIENCE

• Bachelor’s degree or equivalent combination of education and relevant experience
• Direct experience within an Asia-to-U.S. inbound logistics environment preferred
• Advanced Microsoft Excel skills required

ESSENTIAL SKILLS & QUALIFICATIONS

• Exceptional attention to detail and strong organizational skills
• Strong analytical thinking and proactive problem-solving abilities
• Excellent customer service and interpersonal communication skills
• Ability to communicate professionally with individuals at all organizational levels
• Strong written and verbal communication skills
• Self-motivated with the ability to manage multiple priorities efficiently
• Ability to develop and recommend process improvements and operational efficiencies
• Quick learner with the ability to adapt to new systems and processes
• Positive attitude and ability to perform effectively under pressure
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)