Executive Assistant

Position Summary

The Executive Administrator provides high-level administrative support to senior executives, ensuring efficient operation of the executive office. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate internal and external meetings, including agendas, materials, and follow-ups
• Serve as a primary point of contact between executives and internal/external stakeholders
• Prepare reports, presentations, and correspondence on behalf of executives
• Handle confidential information with a high level of discretion and professionalism
• Track action items and ensure timely completion of tasks and projects
• Assist with event planning, including board meetings, offsites, and company events
• Manage expense reports, invoices, and basic budgeting tasks
• Support special projects and initiatives as assigned

Qualifications

• Bachelor’s degree or equivalent experience preferred
• 3–7 years of administrative experience supporting senior leadership
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or Google Workspace
• Excellent written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to prioritize tasks and work independently
• High level of professionalism, integrity, and discretion