What are the responsibilities and job description for the Executive Recruiting Coordinator position at Swoon?
Responsibilities
- Own end-to-end interview scheduling across multiple pipelines (80–90% of the role)
- Coordinate high-volume interview schedules using ATS and scheduling tools
- Manage complex, bespoke scheduling for Research and Executive-level pipelines
- Support large-scale Engineering, Product, Business, GTM, and non-technical hiring
- Partner with recruiters, hiring managers, executive assistants, and executive business partners
- Communicate clearly and professionally with candidates, interviewers, and stakeholders
- Troubleshoot and resolve scheduling conflicts, declines, and last-minute changes
- Manage “fire drills” with calm urgency and strong problem-solving skills
- Support both virtual and occasional in-person interviews (pipeline dependent)
- Maintain accurate scheduling documentation and candidate records
- Deliver a polished, welcoming candidate experience (including virtual greetings)
Qualifications
- Proven Recruiting Coordination experience (must have done this role specifically)
- Experience managing high-volume, fast-paced interview scheduling
- Strong organizational skills with the ability to manage “organized chaos”
- Exceptional written and verbal communication skills
- Ability to remain calm and solutions-oriented when schedules change rapidly
- Comfort working extensively in Slack and partnering cross-functionally
- Experience working with executive stakeholders and/or executive assistants
- Ability to self-schedule and manage competing priorities independently
Preferred Skills
- Experience in both big tech and scrappy startup environments
- Experience as the first or early Recruiting Coordinator at a startup
- Familiarity with Ashby, Guide, or other ATS/scheduling tools (strong plus, not required)
- Experience supporting Engineering, Product, Research, or GTM hiring pipelines
- Comfort supporting hybrid and in-office interview processes when required