What are the responsibilities and job description for the Administrative Assistant position at Swoon Staffing?
Location: San Ramon, CA (Hybrid)Duration: 3 MonthsPay Rate: $23.7/hJob DescriptionProvide operational support for Leadership and Employee Development (LED) courses and programsCoordinate and lead complex processes, including, but not limited to, scheduling classes, booking locations, communicating with training participants, managing course materials, tracking inventory, and other tasks as required, accurately and in a timely mannerWork with LED leaders and Program Managers to plan, forecast, schedule and implement enterprise-wide training initiativesCollaborate with Program Managers, Instructional Designers, Instructors, Operations staff and other coworkers and business partners to ensure success preparation and delivery of coursesBuild partnerships and work collaboratively with others to meet shared objectives and deliver customer-centric solutionsMaintain integrity of training data within SAP Learning Management System (LMS) by managing courses and enforcing quality control in support of governance processes and proceduresActively promote and lead efforts toward more efficient, standardized and automated processes through continuous improvement efforts, ensuring seamless operational support and a consistent business approachSystems maintenance support for schoolClose out Help Desk tickets related to coursesCreate and maintain training manuals, job aids and other documentation for cross-training and knowledge transfer purposesManage multiple Outlook mailboxesImplement technology projects related to LEDParticipate in ad hoc project requests as neededMinimum QualificationsHigh School or General Education Development (GED) diploma3 years experience in the areas of logistics, training coordination or administrative support roles2 years of combined experience working within a training organization and/or SAP or other Learning Management System (LMS) or equivalentAbility to quickly learn new systems, processes and proceduresProficiency in Microsoft Office with emphasis on Outlook, Excel and WordAbility to manage multiple assignments, sometimes complex and/or involving competing priorities, to produce work that is accurate, thorough and on timeCompany Description• Come get Swoon’d!! • Swoon handles the staffing needs of over 80 Fortune 500 clients. • We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row. • Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.
Salary : $24