Administrative Assistant

Job Description- Manage calendars, schedule meetings, and coordinate travel for executives and team members.- Prepare and review financial documents, reports, and presentations with accuracy and confidentiality.- Handle incoming calls, emails, and client inquiries professionally.- Maintain organized filing systems for sensitive financial and regulatory documents.- Develop and maintain a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.- Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements.- Support compliance activities by ensuring proper documentation and adherence to company policies.- Coordinate internal and external meetings, including logistics and materials.- Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.- Provide administrative support for audits and regulatory reviews.- Perform other duties as required to support the finance team.Must Have Requirements:- 2-3 years previous EA or Admin experience- Adaptable. multi-tasker- Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.)- Strong organizational and time-management skills.- Excellent written and verbal communication abilities.- Ability to handle confidential financial information with discretion.- Detail-oriented with strong problem-solving skills.Nice To Haves:- Familiarity with financial systems and compliance processes.- Experience supporting senior leadership in a regulated industry.- Ability to work independently and manage multiple priorities.- Positive and professional demeanor.Company Description• Come get Swoon’d!! • Swoon handles the staffing needs of over 80 Fortune 500 clients. • We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row. • Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.

Salary : $22