What are the responsibilities and job description for the Office admin position at Sweet Fire Tobacco?
Join our dynamic team as an Office Administrator and become the vital hub that keeps our office running smoothly and efficiently! In this energetic role, you will coordinate daily administrative tasks, manage communication channels, and support our team with exceptional organizational skills. Your proactive approach will ensure a welcoming environment for visitors, seamless office operations, and top-notch customer service. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a vibrant workplace atmosphere.
- Greet visitors and manage front desk operations with professionalism and warmth
- Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
- Maintain organized filing systems, data entry records, and ensure accurate document proofreading
- Manage calendar scheduling, appointment setting, and coordinate meetings with attention to detail
- Support bookkeeping tasks using QuickBooks or similar accounting software as needed
- Assist with office management duties including supply inventory, filing systems, and general clerical support to enhance workflow efficiency
- Proven office experience or administrative background demonstrating strong organizational skills
- Familiarity with multi-line phone systems, front desk procedures, and customer service excellence
- Bilingual abilities are highly valued to serve diverse clients effectively
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace tools, and data entry platforms
- Experience in medical or dental receptionist roles is a plus, showcasing familiarity with appointment scheduling and patient communication
- Strong time management skills with the ability to prioritize tasks in a fast-paced environment
- Personal assistant or office management experience that highlights multitasking capabilities and professionalism
Embark on a rewarding journey where your organizational talent makes a real difference! We’re committed to fostering an inclusive environment that values your skills and dedication. If you thrive in a lively setting where every day brings new opportunities to support teams and serve clients with enthusiasm—this is the perfect role for you!
Job Type: Full-time
Pay: $15.00 - $17.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $15 - $17