Accounts Payable Specialist

SWE and its affiliates have been in business nearly 40 years and have been consistently profitable regardless of the economic environment

We are seeking a detail-oriented and organized Accounts Payable Specialist to support our accounting operations. The ideal candidate will have experience in invoice processing, vendor management, and general bookkeeping, preferably within real estate, mortgage loan servicing, or property management industries. This role ensures timely and accurate processing of payables and contributes to the integrity of our financial operations.

Key Responsibilities

• Review, code, batch, and process invoices for payment in accordance with company policies.
• Upload invoices and check requests into Yardi; route to AP Lead or management for approval.
• Ensure accurate data entry of transactions into the accounting system (Yardi).
• Monitor and maintain vendor account details to ensure accurate and timely payments.
• Print and mail a high volume of checks on a weekly basis.
• Verify accounts payable documentation for completeness, accuracy, and compliance with internal policies.
• Prepare and process 1099 forms and maintain W-9 documentation for vendors.
• Support reconciliation of AP sub-ledger to the general ledger and assist with monthly close.
• Perform general bookkeeping tasks such as account reconciliations, recording cash receipts, and assisting with deposits.
• Collaborate with internal departments to resolve discrepancies and support other accounting functions as needed.
• Assist with accounts receivable tasks as necessary, including invoice distribution and payment follow-up.
• Perform additional duties and special projects as assigned.
  
  

Requirements

• High school diploma or equivalent required.
• 2–3 years of accounts payable experience; experience in real estate, property management, or mortgage loan servicing preferred.
• Familiarity with accounts receivable processes and basic bookkeeping.
• Solid understanding of general accounting principles (GAAP).
• Proficiency in Microsoft Office Suite (especially Excel); experience with is a strong plus.
• High level of accuracy and attention to detail with excellent data entry skills.
• Strong problem-solving and analytical abilities.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
  
  

Skills

• Experience using Yardi or similar accounting platforms.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Organizational skills with the ability to maintain accurate financial records and documentation.