What are the responsibilities and job description for the Administrative Coordinator/Office and Events Support position at Swagelok Louisiana?
Administrative Coordinator (Office and Events Support)
Swagelok Louisiana
Baton Rouge, Louisiana (Onsite position)
IMPORTANT APPLICATION INSTRUCTIONS:
To be considered, both steps below must be completed
1. Apply through LinkedIn
2. Email Eileen Kilgore at eileen.kilgore@swagelok.com with a brief note explaining:
- Why this role interests you specifically
- Your most relevant administrative and event coordination experience
- Why you see this as a good long-term fit
About the Role
Swagelok Louisiana is seeking an experienced administrative professional who enjoys being the trusted person others rely on to keep things organized, support leaders, and help the office run smoothly.
The role combines traditional administrative responsibilities with office coordination and employee and customer event support. It is best suited for someone who values administrative support as a profession, enjoys variety, takes pride in follow-through, and likes being part of a collaborative team.
Because this person will occasionally communicate at companywide meetings and events, we are looking for someone who is polished, well spoken, articulate, and comfortable representing the company in a professional but personable way.
This is a hands-on administrative support role, not an entry-level role or short-term stepping stone, but a long-term opportunity in a warm, collaborative environment where strong contributors are valued and recognized.
The role may be especially appealing to experienced administrative professionals or those returning to the workforce who are looking for meaningful work in a supportive environment.
About Swagelok Louisiana
Swagelok Louisiana is the independently owned and authorized sales and service center for Swagelok in Louisiana and portions of Mississippi. We provide fluid system products, assemblies, training, and services to customers in oil and gas, refining, chemical, midstream, power, and transportation markets.
We offer the strength and reputation of a respected global brand, along with the accessibility and close-knit culture of a locally owned business.
What You Will Do
- Provide day-to-day administrative support to leaders and multiple departments, including the President
- Assist with reports, presentations, data compilation, document maintenance, and general office coordination
- Coordinate meetings, customer training logistics, and sales administration support activities
- Help plan and execute employee events, customer events, and company meetings, including leading the company Social Committee
- Support office operations, including supplies, vendors, service coordination, greeting guests, and general administrative support
- Support quality activities, including document revisions, record review, reporting, and follow-up on due and overdue records
- Handle occasional offsite errands and other support responsibilities as needed
What We Are Looking For
- High school diploma or GED required'
- 4 years of recent administrative, office coordination, executive support, or related experience strongly preferred
- Polished presence, sound judgment, and interpersonal maturity
- Interest in a long-term administrative support role within a friendly, team-oriented environment
- Experience providing administrative support to managers or leaders preferred
- Experience coordinating meetings, events, or training logistics preferred
- Superior organizational, follow-up, and time management skills
- Proficiency in Microsoft Office, including Outlook, PowerPoint, and Teams
- Excellent written and verbal communication skills, including being comfortable communicating professionally in meetings and group settings
- Accuracy, initiative, professionalism, adaptability, and teamwork
What We Offer
- Competitive salary plus company bonus plan
- 3 weeks of PTO in your first year and 4 weeks in year two
- Medical, dental, and vision coverage, plus a 401(k) with company match
- Regular, reasonable business hours that support work life balance
- A stable, respectful workplace where people tend to stay and build long-term careers
- A warm, collaborative culture with highly engaged associates
- A pleasant, welcoming work environment in a newly updated office
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