What are the responsibilities and job description for the Accounts Payable Specialist position at SurfacePrep?
The Accounts Payable Specialist enters and processes vendor invoices, issues payments, maintains accurate AP records, and resolves invoice discrepancies. The role also performs reconciliations to ensure timely, accurate accounts payable processing.
Key Responsibilities
- Enter and manage vendor invoices in the ERP system, including:
- Direct ship invoices
- Freight invoices
- Purchase order and inventory invoices
- Expense invoices
- Credit memos and RMAs
- Equipment invoices (routed to AP Manager as required)
- Research, prioritize, and resolve invoice discrepancies, including credit holds and management-requested issues
- File and organize all vouchered invoices in the Unpaid Invoice file by division
- Finalize vendor payments by matching invoices to ACH, wire, and check remittances
- Prepare, mail, and distribute check payments or electronic remittance advice to vendors
- Maintain accurate filing and documentation of vendor payment records
- Reconciliation of the Unvouchered Purchase Order report, Vendor statements, and AP Trial Balance Report
- Provide support to Accounts Receivable operations by Invoicing direct shipments
- Associate degree in Accounting, Finance, or a related field, or equivalent practical experience
- 1–3 years of accounts payable or general accounting experience
- Proficiency with ERP systems and Microsoft Office.
- Strong attention to detail with the ability to manage multiple priorities and meet deadlines
Benefits
- Medical, Dental, and Vision Insurance.
- 401(k) Plan.
- Paid Time Off
- Paid Holidays.
- Company Paid Life Insurance.
- Company Paid Short-Term Disability.
- Company Paid Long-Term Disability.
- Employee Assistance Program.
About SurfacePrep
Founded in 1956, SurfacePrep is North America’s leading provider of surface enhancement solutions, with over 60 facilities across the United States, Canada, and Europe. With decades of experience, we deliver reliable equipment, consumables, and technical expertise that help manufacturers enhance performance, efficiency, and finishing quality across their operations.
At SurfacePrep, we understand the importance of dependable and effective surface enhancement solutions. Our team partners with trusted manufacturers to provide comprehensive process improvements, hands-on technical support, and high-quality products across a wide range of applications — including coated and bonded abrasives, abrasive air and wheel blasting, mass finishing, paint and powder coating, additive manufacturing post-processing, and turnkey production services that help customers eliminate risk, protect uptime, and maintain consistent quality.
Our national footprint combines local expertise with a robust network of resources, ensuring consistency, responsiveness, and innovation for customers across aerospace, automotive, medical, defense, general manufacturing, and more.
By partnering with SurfacePrep, customers gain more than products — they gain a collaborative team committed to delivering results beyond the surface.