Sr. AP Specialist

SUMMARY

SupplyLogic, a tech-enabled, PE-backed marketing solutions provider, is seeking a hands-on Senior AP Specialist who is responsible for executing day-to-day accounts payable activities while coordinating the company’s disbursement process. This player-coach role will process invoices, organize and execute payment runs, and ensure accuracy, timeliness, and strong internal controls.

This role also provides oversight and direction to an offshore AP resource, ensuring work is completed efficiently and in alignment with company standards. The ideal candidate is detail-oriented, highly organized, and comfortable operating in a high-volume, execution-focused environment.

KEY RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Invoice Processing & AP Execution

· Process vendor invoices, including coding, validation, and entry into the ERP system

· Ensure timely and accurate processing of invoices to support payment cycles and month-end close

· Manage workflows within invoice and expense management systems (e.g., Concur, Monday, Visa portal)

· Review and verify work performed by offshore AP support

Payment Coordination & Disbursements

· Organize and execute weekly payment runs (ACH, check, virtual card)

· Handle daily manual and urgent payment requests as needed

· Ensure payments are accurate, approved, and processed in a timely manner

· Coordinate with internal stakeholders to resolve payment-related issues

AP Operations & Issue Resolution

· Manage shared AP inbox and respond to internal inquiries related to invoices and payments

· Investigate and resolve discrepancies, including short pays, missing invoices, and payment variances

· Collaborate with the Sourcing team, who owns vendor relationships, and the Billing team to resolve escalated issues

· Manage and reconcile the Company’s postage escrow program and gift card program.

Controls & Compliance

· Execute and maintain controls related to payment processing, including ACH verification procedures

· Ensure proper documentation and approvals are in place for all disbursements

· Support audit requests and maintain compliance with company policies

Team Oversight (Offshore Support)

· Provide day-to-day direction to offshore AP resource(s)

· Review output for accuracy, completeness, and timeliness

· Assist in training and processing documentation to improve consistency and efficiency

REQUIRED QUALIFICATIONS/SKILLS

· Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

· 5 years of hands-on accounts payable experience

· Experience processing invoices and managing payment cycles in a high-volume environment

· Prior experience coordinating or reviewing work of others (direct or indirect), working with offshore or outsourced AP support is preferred

· Skills:

o Proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP) and ERP systems

o Strong attention to detail and accuracy

o Highly organized with the ability to manage multiple priorities

o Comfortable working in a hands-on, execution-focused role

o Solid understanding of AP processes and basic internal controls

o Effective communicator with ability to work cross-functionally

o Ability to work independently and collaboratively in a fast-paced environment.

Why Join SupplyLogic?

SupplyLogic offers a competitive compensation package, a suite of employee benefit options (health, dental, vison insurance, 401k with company match) and a collaborative work environment where you can grow professionally and contribute to strategic financial operations. This role will provide you with the opportunity to work alongside experienced leaders in a dynamic, PE-backed company, making a direct impact on the organization’s financial success.

SupplyLogic is an Equal Opportunity Employer.