AR/AP Clerk Specialist

Provides daily, weekly, monthly, and annual task completion related to various grant bill processing, accounts payable processing, and proper recording of grant related activity with due best-practice consideration.  Helps to establish and maintain proper internal controls and works directly with the Lead Staff Accountant to maintain accurate and timely billing records. 

 

·         Works collaboratively with the Lead Staff Accountant and other relevant staff to carry out daily, monthly, and annual tasks of billing, accounting, and related support systems and effectively communicate matters of significance and business impact to the CFO/Lead Staff Accountant immediately when identified.

·         Communicates regularly, professionally, and timely with CTL personnel and volunteers about assigned billing, accounting, or operations responsibilities. 

·         Work collaboratively with Billing Specialist and Account Administer to review federal/municipal documentation for grant billing/reimbursements .

·         Help prepare and review grant billing accounts receivable, review expense/payment processes and documentation to ensure accuracy and timely submission.

·         Help maintain Vendor files related to grant reimbursements. 

·         Enter AP bills and reconcile related payment according to Grant Billing needs.

·         Complete regular monthly journal entries and monthly reconciliations on all assigned balance sheets and income statement account as assigned.

·         Ensures all records are organized in a manner to comply with document retention policies and procedures and other governmental entities’ compliance requirements including but not limited to permanent agency documents and grant management files.

·         Helps establish and maintain proper accounting policies, procedures, and internal controls.

·         Complete month-end and year-end closing processes as they pertain to Accounting Department and complete audit schedules as assigned.

·         Maintain awareness of trends and best practices and is proactive in continually acquiring knowledge in fields related to non-profit accounting.

·         Manage multiple demanding tasks simultaneously. Prioritize and coordinate projects effectively to meet agency needs and deadlines.

·         Demonstrate clear and effective oral and written communication. Demonstrate strong, creative, strategic, and analytical thinking skills.

·         Knowledge of Windows operating system and Office products.  Ability to learn and use any other software programs needed in the operations of CTL programs.