Administrative Assistant

Description:

Sunshine Quality Solutions is looking for an Administrative Assistant. The Administrative Assistant provides essential support to ensure efficient operation of the office and accounting department. This role involves handling a variety of administrative and clerical tasks to facilitate the smooth functioning of the organization. The position requires a proactive individual who can manage multiple tasks with precision and professionalism.

Company Overview:

Sunshine Quality Solutions is a leader in the Agricultural and Turf Care industry, operating 17 locations across southern Louisiana and southern Mississippi. With over 85 years of experience, we are committed to delivering exceptional service and fostering career growth in a supportive team environment.

Responsibilities:

• Provide general support to visitors
• Answers and direct phone calls, and manage correspondence
• Order office supplies and research new deals and suppliers
• Manages incoming and outgoing mail, packages and deliveries
• Organize and schedule meetings and appointments
• Coordinate training and travel arrangements
• Perform daily and monthly reconciliations of company accounting transactions
• File insurance claims as needed
• Renew and maintain company vehicle registrations and files
• Renew and maintain company and dealership licenses
• Issue trucking permits daily as needed and ensure annual renewals
• Process and submit waste tire fee to DEQ
• Provide administrative support to ensure efficient operation of the office

Company Benefits:

Sunshine provides a comprehensive benefits package to full-time employees, featuring flexible work hours and family-friendly benefits:

• Medical, Dental, Vision, and Life Insurance (including AD&D)
• 401(k) with employer match
• Company-paid Short-Term Disability
• Company-funded Health Savings Account
• Paid Time Off: Vacation, Sick Leave, Company Holidays, Bereavement, Jury Duty
• Incentive pay
• Membership in Deere Employees Credit Union
• Opportunities for career growth in a supportive team environment

Qualifications:

• High school diploma or equivalent required
• Experience in managing office operations and supporting senior management
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) and other relevant applications
• Advanced knowledge of general accounting principles
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Strong attention to detail and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information with discretion

Physical Requirements:

• Ability to sit or stand for extended periods of time while working at a desk or computer.
• Occasional lifting of up to 25 pounds (e.g., files, office supplies, or equipment).
• Ability to perform repetitive tasks, including typing and data entry.
• Frequent use of hands and fingers for computer work and handling paperwork.
• Ability to bend, stoop, or reach for filing and organizing materials.

At Sunshine Quality Solutions, we are committed to creating an inclusive and supportive workplace. We invite you to apply and join our team—your unique skills and experiences are valued here!