What are the responsibilities and job description for the Administrative Assistant position at Jobot?
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Job details:
Humble and Driven Culture High Impact Autonomy Stability Small but Growing Organization
This Jobot Job is hosted by: Dominique DeMarco
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $50,000 - $62,000 per year
A bit about us:
We are an independently owned, authorized distributor and service center for a globally recognized fluid system products brand, serving customers across Louisiana and portions of Mississippi. Our parent company is a privately held global manufacturer headquartered in the Midwest. We support industries including oil & gas, refining, chemical, midstream, power, and transportation — providing fluid system products, assemblies, technical training, and field services. We operate with the autonomy of a small business and the backing of a world-class brand, and we’re proud of the culture and team we’ve built in the industrial heartland of the Gulf Coast.
Why join us?
We are seeking a polished, proactive Administrative Assistant to support our leadership team and broader organization. This role is the connective tissue of our office — keeping people organized, events running smoothly, and communications sharp. The right person is highly organized, a strong writer, comfortable on their feet, and takes pride in doing whatever it takes to keep the business moving.
What You’ll Do
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!
our LinkedIn page!
Job details:
Humble and Driven Culture High Impact Autonomy Stability Small but Growing Organization
This Jobot Job is hosted by: Dominique DeMarco
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $50,000 - $62,000 per year
A bit about us:
We are an independently owned, authorized distributor and service center for a globally recognized fluid system products brand, serving customers across Louisiana and portions of Mississippi. Our parent company is a privately held global manufacturer headquartered in the Midwest. We support industries including oil & gas, refining, chemical, midstream, power, and transportation — providing fluid system products, assemblies, technical training, and field services. We operate with the autonomy of a small business and the backing of a world-class brand, and we’re proud of the culture and team we’ve built in the industrial heartland of the Gulf Coast.
Why join us?
- Autonomy with support: You’ll own your work end-to-end, with the backing of an established team and a globally trusted brand behind you
- Variety every day: No two days look the same — from coordinating executive presentations to leading the social committee, you’re at the center of it all
- High-visibility role: You’ll work directly with the President and senior leadership team, giving you exposure and influence that most admin roles don’t offer
- Stable, values-driven company: Privately held parent company with a long-standing reputation for quality and integrity in a critical industry
- People-first culture: A team that genuinely invests in its people — your contributions are seen, valued, and recognized
- Baton Rouge-based: In-office, rooted in the community, with a team that takes pride in what they do and who they work with
We are seeking a polished, proactive Administrative Assistant to support our leadership team and broader organization. This role is the connective tissue of our office — keeping people organized, events running smoothly, and communications sharp. The right person is highly organized, a strong writer, comfortable on their feet, and takes pride in doing whatever it takes to keep the business moving.
What You’ll Do
- Support the President and senior leadership team with scheduling, communications, and presentation preparation
- Coordinate and execute quarterly town hall meetings, including compiling and polishing slides using the company’s existing template
- Plan and execute company events, sales meetings, customer visits, lunches, and catering logistics
- Lead the associate-driven social committee
- Draft companywide emails and other internal communications on behalf of leadership
- Make announcements and present information during company meetings
- Provide administrative support across multiple departments (Quality, Sales, Marketing, Accounting, Operations, Training, Warehouse)
- Handle quality support tasks: document revisions, record review, basic reporting, and tracking overdue quality items
- Assist with sales support: meeting prep, customer training coordination, and on-call program scheduling
- Manage general office functions: greeting guests, phones, supplies, minor IT troubleshooting, and offsite errands
- 3 years of administrative support experience to mid- or senior-level management
- Advanced proficiency in Microsoft Office, especially Word, PowerPoint, Outlook, and Teams
- Excellent written and verbal communication skills — able to draft polished, professional communications
- Comfortable presenting in front of groups and making live announcements
- Highly organized with exceptional follow-up and attention to detail
- Proactive, resourceful, and tech-savvy — comfortable researching and problem-solving independently
- Professional, discreet, and adaptable — able to handle confidential matters with sound judgment
- Must be comfortable with all responsibilities of the role, including ordering meals and hands-on logistics
- Industrial industry experience preferred; strong transferable experience from other industries welcome
- High school diploma or GED required; bachelor’s degree in business administration or related field a plus
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!
Salary : $50,000 - $62,000