Administrative Assistant

Job Title: Administrative Assistant

Job code:

FLSA Status:

_ Exempt X Non-exempt

Program: Progressive PHP of Seaside Health System

Reports To: Senior Executive Assistant

Supervisory Responsibility (check one):

Yes X No

Origination Date: May 2022

Date Approved:

Ø Equal Employment Opportunity

Progressive PHP of Seaside Health System is committed to the principle of Equal Employment Opportunity for all employees and applicants. It is our policy to ensure that both current and prospective employees are afforded equal employment opportunity without consideration of race, religious creed, color, national origin, nationality, ancestry, age, sex, marital status, sexual orientation, or disability in accordance with local, state, and federal laws.

Ø Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Position Summary:

The Administrative Assistant provides Receptionist and Clerical duties in support of administrative staff and facility.

Qualifications:

Education

Years of Related Experience

Minimum

Preferred

Minimum

Preferred

High School Graduate / Equivalent

X

0-1

X

Professional Certification

1-3

X

Technical School / 1 Year College

3-5

Technical School / 2 Years College / Associate’s Degree

5-8

Bachelor’s Degree

8-10

Master’s Degree

Required Knowledge, Skills, Licensure, Training & Travel Requirements (if applicable):

Education: Must have high school diploma. Must maintain CPI and CPR certifications.

Work experience: Must have basic receptionist and clerical experience (i.e., answering phones, filing, etc.)

Knowledge, Skills & Abilities: Must have excellent telephone etiquette; strong communication skills (oral and written); positive people skills. Must be computer literate. Organizes and prioritizes work.

Interpersonal Skills: Must have strong communication skills (oral and written); positive people skills; team player; tact and cooperativeness; initiative; high energy to handle fast-paced workload; ability to work in environment with frequent interruptions. Must be a team player with tact and cooperativeness; take initiative; have excellent organizational and time management skills; able to handle fast-paced workload; ability to work in an environment with frequent interruptions. Displays self-direction by seeking solutions to problems. Seeks out and offers new ideas for improving processes. Deals constructively with stress.

Travel Requirements: None.

Essential Job Duties

% Of Time

1.

Perform receptionist/clerical duties:

· Phones: Answers incoming phone calls and directs the calls to appropriate parties. Responsible to answer general information questions and to obtain complete information for messages received.

· Typing: Completes general typing assignments.

· Admit Files: Compiles business office/financial billing files/forms/ folders on new admissions as needed.

· Administrative Files: Files administrative/business correspondence.

· Mail: Sorts and routes incoming/outgoing mail as needed.

· Assists with general clerical duties.

75%

2.

Billing: Complete data entry to submit daily billing for program.

20%

3.

Other duties as assigned/required

5%

Guidance Requirement: Indicate the degree to which the position is guided by the Supervisor/Manager

(Check One)

Direct supervision given. Specific / Detailed instructions provided.

Procedures well established. Few decisions made. Supervisor readily available as needed.

X

Independent judgment necessary. Supervisor is usually available.

Little to no guidance provided by supervisor on daily basis.

Physical Effort Requirement: (Check One)

Little/no physical effort

Physical Effort found in normal office environment

X

Occasional physical effort (e.g., continuous typing, prolonged standing/bending, etc.)

Frequent/strenuous physical effort (e.g., lifting, moving heavy objects, etc.)