Portfolio Operations Analyst

Portfolio Operations Analyst

Duration: 3 months

Location: Onsite - Hillsboro, OR 97124

We are looking for a Portfolio Operations Analyst to help manage operational performance and support the daily activities of a diverse property portfolio. This position plays a key role in financial coordination, vendor oversight, maintenance scheduling, and customer support to ensure properties operate efficiently and meet organizational standards.

Responsibilities

• Contribute to the development and monitoring of operating and capital budgets.
• Handle accounts receivable and payable functions, including rent processing, accruals, expense payments, CAM calculations, reconciliations, and lease‑related documentation.
• Work closely with the Property Manager to address customer needs and collaborate with operations teams to resolve issues promptly.
• Manage vendor engagement, from issuing RFPs and drafting service agreements to tracking performance against agreed‑upon service levels.
• Coordinate building maintenance activities with vendors and tenants, including preparing and distributing notices.
• Perform routine property inspections and partner with facilities and administrative staff to recommend improvements.
• Maintain strong communication with internal stakeholders to ensure portfolio goals and operational expectations are met.
• Track certificates of insurance and maintain accurate records for both vendors and customers.
• Keep all portfolio‑related information current, organized, and accessible.
• Build productive relationships with internal teams, tenants, and service providers, using problem‑solving skills to remove obstacles and support positive outcomes.

Qualifications

• Strong analytical abilities and proficiency with Microsoft Office tools.
• Background in portfolio operations, property management, or asset‑related functions.
• Ability to interpret data and translate findings into actionable recommendations.
• Highly organized with strong attention to detail and clear communication skills.