Accounts Payable Specialist

Stoughton Public Schools has an immediate opening for an Accounts Payable Specialist position. Anticipated Salary Range: $62,000-65,000 per year DOQE Open until filled Start Date - as soon as possible or no later than January 20, 2026 Applicants must submit a cover letter, current resume, and three professional references with company name and contact information (references will not be contacted unless the applicant is a finalist). Applications are accepted via Schoolspring, Indeed or by emailing a complete packet to Heidi Perkins at: h_perkins@stoughtonpublicschools.org TITLE: Accounts Payable Specialist QUALIFICATIONS: Associate’s degree in business or related field, Bachelor’s degree preferred. Two years of full-time Accounts Payable experience, preferably in a municipal or school environment, private sector equally qualifies. Massachusetts Certified Public Purchasing Official (MCPPO) designation or ability to earn designation within one year of hire (online courses are usually 3 days; courses and time to attend paid by District). Designation must be maintained every three years. Or any combination of education, experience, skills and training that the Superintendent and Assistant Superintendent of Finance and Operations deem acceptable. REPORTS TO: Asst. Superintendent of Finance and Operations, and the Assistant Business Manager in the absence of the Asst. Superintendent JOB GOALS: Process vendor payments in a timely and accurate manner. Reconcile payments, track 12-month payments, close the books according to process set by the Assistant Superintendent. Understand the school department’s budget and review internal requisitions and vendor invoices for accuracy. Assist employees when procurement-related questions arise, work with staff at Town Hall as needed on all matters relative to Accounts Payable, and work with vendors to solve billing questions or discrepancies. PERFORMANCE RESPONSIBILITIES: ● Collect, review, and analyze accounts payable documents for accuracy, budgetary and otherwise, and make necessary adjustments or corrections. ● Accurately record vendor invoices against purchase orders. ● Processes timely and accurate vendor payments. ● Research, analyze and resolve difficult or technical problems or questions presented by other employees or outside agency representatives using knowledge of common problems and of the entire purchasing function. ● Recommend or participate in the development of new procedures and policies related to accounts payable operations utilizing knowledge of municipal, state, and federal policies and regulations. ● Compile financial, tax and vendor reports for both internal and external purpose; submit to supervisor for review. ● Acts as liaison with staff in answering questions, providing alternatives and facilitating decision-making. ● Analyze and reconcile year-end encumbrances, checking with departments and vendors to ensure all purchases have a PO in the system before year-end, and that any unneeded POs are liquidated by year-end. ● Maintain a working knowledge of vendor contracts, policies and procedures, local, state and federal regulations and laws. ● Compile and analyze purchasing data, make recommendations and prepare related reports. ● Assist with duties and responsibilities within the Business Office as needed ● Other duties as assigned. REQUIRED SKILLS & KNOWLEDGE: ● Be proficient in, or have ability to quickly learn software products and navigate the accounting software (currently MUNIS) ● Proficient in the use of Microsoft Office products with an emphasis on Excel ● Knowledge of, or quickly able to learn: procurement practices, regulations, and procedures. ● Skill in evaluating and analyzing technical procurement activities. ● Skill in preparing documentation of research-based decisions regarding procurement compliance. ● Skill in both verbal and written communication in English. ● Knowledge of general accounting practices and procedures at a bookkeeper minimum level. ● Skill in preparing detailed reports using database and other internal/external date. ● Skill in performing detailed computations. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to work at a desk; regularly convey information to school employees and the public; regularly move about the office to access file cabinets and office machinery; and traverse stairs. The employee must occasionally lift and/or move objects weighing up to 25 pounds, such as supplies, folders, and books. Ability to operate a keyboard and calculator at efficient speed and to view computer screens for extended period of time. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials, and tasks. SENSORY REQUIREMENTS: Most tasks require visual perception and discrimination and the ability to distinguish color. The employee must be able to input information into a computer and as well as read material from a computer monitor as well as printed matter with or without visual aids. The employee must be able to communicate effectively other staff members in order to exchange accurate information. WORK ENVIRONMENT: The noise level in this environment ranges from quiet to loud. Generally, a fast-paced environment. Business office staff interact with many staff members and outside stakeholders. The employee must be able to drive their own vehicle to all Stoughton school buildings and municipal town offices.