Office Manager / Bookkeeper (part-time to potential full-time)

Job Overview
We are a very small company with a few key players and we are looking for a high-performing person to join us and help manage various administrative, operational, and financial processes to ensure organization and efficiency. While this role is defined, it has tons of room to innovate and contribute your input for improvements or value creation. This is not a role for someone that needs to be managed, but is perfect for someone that has leadership tendencies and can get stuff done alone.

The ideal candidate will be very self-motivated, have a can-do attitude, and takes ownership of their role and impact. You must be able to anticipate and take action and hold yourself and your work product to a very high standard.

You will work interact with field techs, sales personnel, and the owner of the company. You will work directly with the owner, be their right hand, and have a high-level of communication back and forth. The company is 8 years old and our vision is to keep growing and expanding; we want a team with this shared goal to grow with us. This is a new role and could become full-time as we grow. While we do have an office, the role is heavily remote with minimial in-person interaction with the team; we communicate heavily using various technolgoies.

Responsibilities

• Oversee and own the company's to-do list, which touches all aspects of admin/operations/finance.
• Handle bookkeeping duties using QuickBooks, including invoicing, expense tracking, bank reconciliations, and financial reporting. You must be very proficient and experienced at this. There isn't that much activity to record, but it needs to be done accurately.
• Assist in various marketing and business development initiatives
• Manage various functions at the company, including payroll, insurance, client emails, and parts/machinery ordering.
• Manage team communication, such as meetings or daily interations. Ensuring meetings happen and action items are noted and performed on.

Skills

• You must be extremely detail-oriented, thorough, fast, while still producing complete and accurate results across various aspects. You need to truly be dynamic and talented.
• Proven experience in office management, clerical tasks, and administrative support roles within professional environments.
• Strong bookkeeping skills with proficiency in QuickBooks
• Excellent communication skills—both verbal and written—and phone etiquette to interact effectively with staff, vendors, and clients.
• Exceptional organizational skills with the ability to manage schedules, prioritize tasks, and handle multiple responsibilities efficiently.
• Experience vendor management, budgeting, and human resources functions such as payroll processing.

Must undergo and meet company standards for background and reference checks.

This is not a place to join, hide, and collect a paycheck. If your job and career is important to you and you put forth effort to match that, you enjoy working hard, contributing, building and growing, then apply. We can talk about the company and role more specifically in a call. If you apply, please include a message as to why you would be a good fit in this environment and why the role interests you.

Pay: $25.00 - $30.00 per hour

Expected hours: 20.0 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Work Location: Hybrid remote in Arcadia, CA 91007

Salary : $25 - $30