Accounting Clerk

Agency

Dept of Environmental Quality

Division

Marine Fisheries

Job Classification Title

Administrative Specialist I (S)

Position Number

60032546

Grade

NC08

About Us

The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The North Carolina Department of Environmental Quality (DEQ) is the lead stewardship agency for the protection of North Carolina's environmental resources. The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the public's health, and works to advance in all-of-the-above energy strategy that fits North Carolina's needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the state's school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life.

Description of Work

The Accounts Payable Clerk (A/P clerk) is responsible for reviewing all direct purchase invoices presented to DMF for payment of goods and services. Each invoice must be audited to verify the proper purchasing procedures that were followed, receiving verification, approval signature and correct assignment of account and budget string. The A/P clerk must ensure the account is accurate and active under the procedures of North Carolina Financial System (NCFS). This position receives all direct pay invoices for the Division, including utilities. The Accounts Payable Clerk must work directly with staff to ensure proper invoice coding and approvals. Invoices must be audited to meet Department guidelines before forwarding for processing in Raleigh in a timely manner. This position will have to work directly with vendors to set up new accounts or obtain corrections on invoices. Some internal billing and invoicing will be necessary along with limited account receivable duties. The Accounts Payable Clerk prepares the warehouse gas bill and supplies to charge internal sections for their usage. This position must allocate multiple large invoices to ensure proper cost centers are charged throughout the Division. Friendly customer service and ability to work as a team are a must. This position will provide back up as needed for the Travel Clerk and the Warehouse.

Key Responsibilities:

• Data Entry and Record Management

Batch and process vendor invoices for payment by verifying documentation, obtaining necessary approvals, and track disbursements using the North Carolina Financial System (NCFS) accounting software. Maintain accurate records of accounts payable transactions and resolve discrepancies with vendors.

• Accounts Receivable Functions

Manage internal billing for warehouse supplies and gas usage by preparing journal entries and adjustments, ensuring accurate allocation using appropriate general ledger accounts and cost centers.

• Communication and Support

Serve as a primary point of contact for outside vendors, employees within the Division and Department of Environmental Quality, as well as other State government officials. Provide assistance regarding payment status, NCFS vendor profile inquiries, and various accounting-related requests from internal and external stakeholders.

• Policy Implementation and Representation

Apply and uphold State financial guidelines and procedures by ensuring compliance with internal controls, financial procedures, and regulatory requirements. Represent the Division and the State with professionalism, accountability, and adherence to established policies.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range - $39,244 - $41,777

Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above.

The Division of Marine Fisheries

The North Carolina Division of Marine Fisheries (DMF) is responsible for the stewardship of the state’s marine and estuarine resources. The DMF’s jurisdiction encompasses all coastal waters and extends to 3 miles offshore. Agency policies are established by the nine-member Marine Fisheries Commission and the Secretary of the Department of Environmental Quality. North Carolina is a member of the Atlantic States Marine Fisheries Commission, the Mid-Atlantic Fishery Management Council , the South Atlantic Fishery Management Council, and the National Shellfish Sanitation Program. Click here to learn more about the Division of Marine Fisheries .

If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Jennifer Marlowe

Recruiter Email:

hrrecruitment@deq.nc.gov