What are the responsibilities and job description for the Senior Business Operations Specialist - IT (DOT/GO/BUS SUP #80232) position at State of New Mexico?
Posting Details
The IT Business Operations Unit provides business administration support for the IT Division, including financial management, accounts payable, procurement, contracts, fixed assets, inventory, reporting, human resource administration, and related administrative and financial operations necessary to support the NMDOT employees and agency operations throughout New Mexico.
As a valued new employee to NMDOT, you may be eligible to receive three (3) days of Administrative Leave upon your start date. This is applicable to external hires not within the State of New Mexico Government.
Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist?
This position is part of the IT Business Operations Unit within the Information Technology Division of the New Mexico Department of Transportation (NMDOT). The position provides financial, accounts payable, procurement, purchasing, contracts, fixed assets, inventory, human resource administration, reporting, records management, and general administrative support for IT operations. The position performs assigned transactions via SHARE and other information's systems, researches and reconciles information, maintains accurate records, coordinates with internal and external customers, and provides operational support to the Business Operations Supervisor to ensure effective and efficient IT business operations.
How does it get done?
The primary responsibilities of this position will include:
Provides business operations support to agency leadership, division and program managers, supervisors, employees, program areas, vendors, internal business units, and other external customers. Supports accounting, budgeting, procurement, human resources, assets, administrative operations, and other business functions to ensure customers have the resources, information, and operational support needed to accomplish their objectives.
Ideal Candidate
Provides business operations support to agency leadership, division and program managers, supervisors, employees, program areas, vendors, internal business units, and other external customers. Supports accounting, budgeting, procurement, human resources, assets, administrative operations, and other business functions to ensure customers have the resources, information, and operational support needed to accomplish their objectives.
Minimum Qualification
Associate Degree in Business Administration, Public Administration, or Accounting and one (1) year of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course certificate from the State of New Mexico or must pass and receive a Defensive Driving Course certificate as a condition of continued employment.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, lifting, and reaching may be required. Persons selected for this position may be required to obtain and maintain a certification to operate a forklift. Occasional use of a pallet jack is required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Audrey Garduño, (505)946-8672. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
The IT Business Operations Unit provides business administration support for the IT Division, including financial management, accounts payable, procurement, contracts, fixed assets, inventory, reporting, human resource administration, and related administrative and financial operations necessary to support the NMDOT employees and agency operations throughout New Mexico.
As a valued new employee to NMDOT, you may be eligible to receive three (3) days of Administrative Leave upon your start date. This is applicable to external hires not within the State of New Mexico Government.
Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist?
This position is part of the IT Business Operations Unit within the Information Technology Division of the New Mexico Department of Transportation (NMDOT). The position provides financial, accounts payable, procurement, purchasing, contracts, fixed assets, inventory, human resource administration, reporting, records management, and general administrative support for IT operations. The position performs assigned transactions via SHARE and other information's systems, researches and reconciles information, maintains accurate records, coordinates with internal and external customers, and provides operational support to the Business Operations Supervisor to ensure effective and efficient IT business operations.
How does it get done?
The primary responsibilities of this position will include:
- Performs financial and accounting activities, including reviewing, verifying/auditing, researching, reconciling, and processing invoices, payment vouchers, accounts payable transactions, and other financial transactions through SHARE and applicable NMDOT systems.
- Supports procurement, purchasing, and contract activities by assisting with purchase orders, procurement documentation, vendor transactions, contracts, and related tracking and coordination.
- Manages and maintains fixed-asset and inventory information, including asset transactions, inventory activities, transfers, reconciliation, yearly asset certification, accountability, and disposal in accordance with NMDOT procedures.
- Provides Human Resources and administrative business-office support, including assigned staffing, recruitment, on-boarding/off-boarding, personnel documentation, records management, and other administrative processes while maintaining confidentiality.
- Conducts research and analysis and resolves problems involving financial, procurement, asset, HR, and operational matters; identifies discrepancies, researches solutions, and escalates matters requiring supervisory or specialized review.
- Develops and maintains reports and business-office tracking tools using SHARE, Excel, pivot tables, spreadsheets, and other systems to monitor transactions, assets, financial activity, staffing, and operational requirements.
- Coordinates and communicates across business functions with IT management, Accounting, Procurement, Human Resources, vendors, and NMDOT personnel; provides accurate information and operational support to the Business Operations Supervisor and may serve as a lead resource for assigned projects without formal supervisory authority.
- Works independently using specialized expertise in business operations and may be responsible for training and cross-training staff in accounting, procurement, assets, human resources, budgeting, administrative support, and other business-office functions.
- Facilitates knowledge transfer and provides guidance to ensure continuity of operations, adequate staff coverage, and consistent application of policies, procedures, and applicable requirements.
Provides business operations support to agency leadership, division and program managers, supervisors, employees, program areas, vendors, internal business units, and other external customers. Supports accounting, budgeting, procurement, human resources, assets, administrative operations, and other business functions to ensure customers have the resources, information, and operational support needed to accomplish their objectives.
Ideal Candidate
Provides business operations support to agency leadership, division and program managers, supervisors, employees, program areas, vendors, internal business units, and other external customers. Supports accounting, budgeting, procurement, human resources, assets, administrative operations, and other business functions to ensure customers have the resources, information, and operational support needed to accomplish their objectives.
Minimum Qualification
Associate Degree in Business Administration, Public Administration, or Accounting and one (1) year of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course certificate from the State of New Mexico or must pass and receive a Defensive Driving Course certificate as a condition of continued employment.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, lifting, and reaching may be required. Persons selected for this position may be required to obtain and maintain a certification to operate a forklift. Occasional use of a pallet jack is required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Audrey Garduño, (505)946-8672. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.