What are the responsibilities and job description for the Financial Accounting Bureau Chief (DOH/ASD #13770) position at State of New Mexico?
Posting Details
This is a continuous posting and will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
The New Mexico Department of Health has locations throughout the state and provides healthcare to all New Mexicans through the Public Health, Epidemiology and Response, Scientific Lab, State
Healthcare Facilities, Developmental Disabilities Support and Health Improvement Divisions. This position is within the Financial Accounting Bureau of the Administrative Supports Division. The
Financial Accounting Bureau provides support to the other DOH divisions with Cash Management, Capital Asset Monitoring and other financial controls.
Why does the job exist?
This position is responsible for, but not limited to to the following: validation of cash, reviewing, approving and posting of journal entries and operating transfers, ensuring funds are posted correctly and disbursed accurately, review and analysis of the general ledger to include the balance sheet and revenue and expenditure accounts, external bank account reconciliations, and the timely submission of the State Treasurer's Office (STO) Cash Management Division's reports. This position is also responsible for the Department's annual audit and the preparation of the financial statements. Responsibilities include preparing the financial statements, notes and schedules; ensuring they are prepared to meet the requirements of the New Mexico State Audit Rules, Generally Accepted Accounting Practices (GAAP). Governmental Auditing Standards (GAS), Governmental Accounting Standards Board (GASB) and Department of Finance and Administration (DFA) Manual of Model Accounting Practices (MAP). This includes compiling and ensuring relevant information is entered into the ProSystemFX software for submission to the external auditors for the annual audit. Oversight of the Audit Journal Entries (AJEs) done in SHARE and ensuring the financial statements balances tie to the balances in SHARE, and tracking and completing the auditor's requested items as needed and meeting all related deadlines as required.
How does it get done?
This position provides supervision of the Financial Accounting Bureau (FAB) within the Administrative Services Division of DOH. The FAB Bureau Chief provides oversight of tasks by ensuring
assignments are done accurately and timely, providing training, technical assistance and guidance. Provides leadership and direction to those supervised by monitoring performance, developing
capabilities, giving feedback and appraising performance in accordance with rules and policy, complying with union requirements as needed.
Oversee the Department's annual audit to include, but not limited to, preparation of the audit journal entries, financial statements, notes and schedules. Coordinating status meetings with the auditors, ensuring prepared by client (PBC's) items are timely prepared and submitted to the auditors, along with all other requested information Provide audit assistance as needed with responses to findings, reversion reporting, etc.
Responsible for providing technical assistance and support to the various program areas of the Department to ensure monthly reconciliations are done timely and accurately.
Coordinating and conducting in house training by Financial Accounting Bureaus to DOH Financial Directors and financial support staff for new procedures related to SHARE and best accounting
practices.
Responsible for maintaining DOH fiscal policies and procedures and ensure they are updated as changes occur. This also includes providing written processes and procedures to fiscal staff as
needed.
Ensure all DFA deadlines for closeout of each month and the fiscal year end are met, preparation and/or approval of year end accrual journal entries as needed, approving and overseeing the timeliness of all documents.
Who are the customers?
Bachelor's Degree in in Accounting, Finance, Auditing, or Business Administration and six (6) years directly related work experience in accounting, auditing, budgeting, preparing Comprehensive Annual Financial Reports, and conducting financial audits. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling ten (10) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Eve Aufrichtig (505) 470-4185 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
This is a continuous posting and will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
The New Mexico Department of Health has locations throughout the state and provides healthcare to all New Mexicans through the Public Health, Epidemiology and Response, Scientific Lab, State
Healthcare Facilities, Developmental Disabilities Support and Health Improvement Divisions. This position is within the Financial Accounting Bureau of the Administrative Supports Division. The
Financial Accounting Bureau provides support to the other DOH divisions with Cash Management, Capital Asset Monitoring and other financial controls.
Why does the job exist?
This position is responsible for, but not limited to to the following: validation of cash, reviewing, approving and posting of journal entries and operating transfers, ensuring funds are posted correctly and disbursed accurately, review and analysis of the general ledger to include the balance sheet and revenue and expenditure accounts, external bank account reconciliations, and the timely submission of the State Treasurer's Office (STO) Cash Management Division's reports. This position is also responsible for the Department's annual audit and the preparation of the financial statements. Responsibilities include preparing the financial statements, notes and schedules; ensuring they are prepared to meet the requirements of the New Mexico State Audit Rules, Generally Accepted Accounting Practices (GAAP). Governmental Auditing Standards (GAS), Governmental Accounting Standards Board (GASB) and Department of Finance and Administration (DFA) Manual of Model Accounting Practices (MAP). This includes compiling and ensuring relevant information is entered into the ProSystemFX software for submission to the external auditors for the annual audit. Oversight of the Audit Journal Entries (AJEs) done in SHARE and ensuring the financial statements balances tie to the balances in SHARE, and tracking and completing the auditor's requested items as needed and meeting all related deadlines as required.
How does it get done?
This position provides supervision of the Financial Accounting Bureau (FAB) within the Administrative Services Division of DOH. The FAB Bureau Chief provides oversight of tasks by ensuring
assignments are done accurately and timely, providing training, technical assistance and guidance. Provides leadership and direction to those supervised by monitoring performance, developing
capabilities, giving feedback and appraising performance in accordance with rules and policy, complying with union requirements as needed.
Oversee the Department's annual audit to include, but not limited to, preparation of the audit journal entries, financial statements, notes and schedules. Coordinating status meetings with the auditors, ensuring prepared by client (PBC's) items are timely prepared and submitted to the auditors, along with all other requested information Provide audit assistance as needed with responses to findings, reversion reporting, etc.
Responsible for providing technical assistance and support to the various program areas of the Department to ensure monthly reconciliations are done timely and accurately.
Coordinating and conducting in house training by Financial Accounting Bureaus to DOH Financial Directors and financial support staff for new procedures related to SHARE and best accounting
practices.
Responsible for maintaining DOH fiscal policies and procedures and ensure they are updated as changes occur. This also includes providing written processes and procedures to fiscal staff as
needed.
Ensure all DFA deadlines for closeout of each month and the fiscal year end are met, preparation and/or approval of year end accrual journal entries as needed, approving and overseeing the timeliness of all documents.
Who are the customers?
- All DOH departments
- External Auditors
- State Agencies
- All DOH departments
- External Auditors
- State Agencies
Bachelor's Degree in in Accounting, Finance, Auditing, or Business Administration and six (6) years directly related work experience in accounting, auditing, budgeting, preparing Comprehensive Annual Financial Reports, and conducting financial audits. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling ten (10) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Eve Aufrichtig (505) 470-4185 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.