Executive Administrative Assistant - Executive 2

Job Details

Working Title: Executive Administrative Assistant
Job Class: Executive 2
Agency: Health Department

• Job ID: 93312
• Location: St. Paul
• Telework Eligible: Yes / Hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously.
• Date Posted: 04/04/2026
• Closing Date: 04/10/2026
• Hiring Agency: Minnesota Department of Health (MDH)
• Division/Unit: Executive Office / Office Support Staff
• Work Shift/Work Hours: Day Shift / 8:00 a.m. - 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.12 - $36.23 / hourly; $54,538 - $75,648 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Executive Offices
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Exciting Opportunity: Executive Support Specialist in the Minnesota Department of Health!

Are you a dynamic, highly organized professional eager to play a pivotal role in contributing to health of Minnesotans and supporting high-level leadership? Join the Minnesota Department of Health as an Executive Support Specialist and be the behind-the-scenes hero ensuring seamless operations for the Commissioner’s Office. This is your chance to work in a fast-paced, mission-driven environment where your administrative expertise makes a real impact on the health and well-being of Minnesotans!

As a key member of the executive team, you will:

• Provide high-level executive support for senior leadership (i.e. Deputy Commissioner, Chief of Staff and Assistant Commissioners).
• Liaison and Communicate as the primary point of contact for internal/external stakeholders.
• Maintain confidentiality and discretion with professionalism.
• Assess urgent or complex issues

The Telework Policy exempts employees who live more than 50 miles from their primary work location from the 50% in-office requirement to help the State of Minnesota benefit from top talent in every corner of the state.

MDH relies heavily on grant funding, in addition to state appropriated dollars. As an agency, we continually monitor funding levels and navigate some degree of uncertainty to grant cycles and the impact of the grant funding on program priorities. This position is currently funded and approved to be filled. While the position is funded, at this time, future funding is dependent on the continuation of our funding sources. The Minnesota Department of Health works proactively to sustain programs and maintain our workforce, to avoid reductions in force to the very best of our ability. In the event of a loss of funding resulting in a necessary workforce reduction, that process is governed by our collective bargaining agreements and compensation plans.

Qualifications

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Three (3) years of executive assistant or office administrator experience supporting multiple managers.

This experience must include:

• Effective communication skills including the ability to draft, review and edit correspondence.
• Skill in using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.
• Advanced proficiency in the use of technology and business software such as Microsoft Office Suite, SharePoint, multi-line phones, and video conferencing.
• Proven experience in high-level administrative support or executive assistance.

Minimum Qualifications to be assessed during the interview process:

• Strong interpersonal skills with the ability to build relationships across diverse stakeholders.
• Demonstrated ability to handle sensitive/confidential information with discretion.
• Ability to work independently, prioritize tasks, and adapt to changing demands.
• Variety of experiences working effectively with others from different backgrounds and cultures.

A Business Administration or related degree will substitute for experience as follows: Doctorate degree may substitute for two years of experience; master’s degree may substitute for 18 months of experience; bachelor’s degree may substitute for one year of experience; associate degree may substitute for six months of experience.

Preferred Qualifications

• Two (2) years of experience supporting C-Suite executives (CEO, CFO, COO, or CIO) in a government or large organizational setting.
• Knowledge of the MDH's organization structure, policies and procedures, mission and goals, legislative process, program budgets, as well as laws and regulations governing department functions and personnel.
• Knowledge of government or public sector administration procedures (e.g. legislative processes, state government policies, and inter-agency communications).
• Technical proficiency in office technology, including desktop support and network access coordination.
• Familiarity with the broader public health and government ecosystem.

Additional Requirements

This position requires successful completion of a background check and employment reference check.

Under U.S. Citizen and Immigration Services regulations, the successful candidate must be able to accept work in the U.S. by the day employment begins. This agency is unable to offer H-1B sponsorship.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Kathleen Maertz at kathleen.maertz@state.mn.us or 651-201-5936.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kathleen Maertz at kathleen.maertz@state.mn.us.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.